"Executive Assistant"

Job Details

Department: TEACCH - 427401

Career Area: Administrative/Clerical Support

Posting Open Date: 07/14/2025

Application Deadline: 09/08/2025

Position Type: Temporary Staff (SHRA)

Position Title: Executive Assistant

Position Number: 20071567

Vacancy ID: S025753

Full-time/Part-time: Full-Time Temporary

Hours per week: 40

Position Location: North Carolina, US

Hiring Range: $25.00 - $30.00/per hour

Estimated Duration of Appointment: 6 months not to exceed 11 months

Be a Tar Heel!: A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn. One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

Primary Purpose of Organizational Unit: The University of North Carolina TEACCH Autism program is system of university-based regional centers to serve autistic children, adolescents and adults and their families. As part of the University of North Carolina at Chapel Hill, the program has an active clinical, teaching, and research program. TEACCH operates seven community regional clinics. Our clinics and programs offer a set of core services along with unique demonstration programs meeting the needs of autistic individuals, their families, and professionals across the state of North Carolina. Also, part of TEACCH is the Carolina Living and Learning Center, a residential/vocational training facility for autistic adults as well as an Employment Services program providing Job Coaching and related services to adults on the spectrum. TEACCH is currently part of the North Carolina Area Health Education Centers (AHEC) program. All TEACCH programs are coordinated through a central administration and research unit in Chapel Hill, North Carolina. TEACCH provides clinical services such as diagnostic evaluations, psychotherapy, speech language therapy, occupational therapy and parent support groups. In addition, TEACCH conducts training within the state of North Carolina, nationally and internationally and provides consultation for teachers, residential care providers, and other professionals from a variety of disciplines. TEACCH conducts clinical research focused on providing evidence-based care to autistic individuals and their families in their home communities. Our research examines intervention effectiveness in clinic, school, and community settings. Ongoing research includes a school-based anxiety intervention program, a community college-based transition to adulthood program, a telehealth program treating depression and anxiety in autistic adults, and a physical activity program for autistic adults. Studies also examine the services needs related to early intervention, employment and aging. TEACCH has 48 full and part-time faculty, 150+ staff and provides training opportunities in both research and clinical activities for interns, postdocs and other graduate and undergraduate students. This position is located at the TEACCH Administration & Research building in Carrboro, NC.

Position Summary: The TEACCH Autism Program is seeking a highly organized and proactive Executive Assistant to provide comprehensive executive-level support to the Executive Director. This position plays a key role in ensuring the smooth operation of the Executive Director’s office and supporting the mission of the TEACCH Program. This position offers an opportunity to contribute meaningfully to a program that supports individuals with autism and their families across North Carolina. Primary Responsibilities: Manage the Executive Director’s calendar, including scheduling meetings, coordinating appointments, and prioritizing requests. Prepare and edit correspondence, reports, and presentations with a high level of accuracy and professionalism. Serve as a liaison between the Executive Director and internal/external stakeholders, including university departments and public partners. Coordinate travel arrangements and process related documentation using Concur. Communicate on behalf of the Executive Director with discretion, sound judgment, and a high degree of confidentiality. Respond to inquiries and requests in a timely and professional manner, often acting as a representative of the Executive Director. Support the flow of information across the TEACCH team by relaying updates, decisions, and directives.

Minimum Education and Experience Requirements: High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience: Demonstrated ability to manage complex schedules and competing priorities. Strong written and verbal communication skills. Proven experience handling confidential information with discretion. Excellent organizational and problem-solving skills. Ability to work independently and exercise sound judgment. Ability to understand and uphold the confidentiality of highly sensitive information, professional demeanor, and strong commitment to quality in all activities.

Preferred Qualifications, Competencies, and Experience: Prior experience working with autistic individuals or individuals with developmental disabilities.