"Executive Assistant to the Vice President for Administration & Finance"

Summary

SUNY Brockport is accepting applications for an Executive Assistant to the Vice President for Administration and Finance (VPAF). The Executive Assistant serves in a confidential capacity, handling sensitive information such as personnel decisions, legal affairs, financial information, and student data. Responsibilities include maintaining confidentiality, providing advice to the VPAF, interacting with the campus community and external constituencies, coordinating projects, monitoring divisional objectives, and serving as a liaison.

Job Functions

• Maintains the VPAF's calendar, prepares correspondence, reviews personnel documents, processes travel vouchers, monitors mail, researches sensitive matters, maintains files, streamlines business processes, triages requests, prepares presentations, and provides support to the President's Cabinet.
• Participates in budget planning, manages budget activities, monitors expenditures, and assists with Budget Town Halls.
• Coordinates the A&F Division Newsletter, organizes meetings, tracks tasks, maintains personnel records, and handles sensitive situations.
• Provides administrative support for committees, including scheduling, preparing agendas, taking notes, and following up on action items.
• Coordinates policy processing, responds to questions, and researches confidential data for reports.

Requirements

Minimum Qualifications: Associate's degree and four years of administrative support experience, or high school diploma and six years of experience. Extensive knowledge of office management, advanced Microsoft Office skills, ability to prioritize, work independently, communicate effectively, and possess analytical skills.

Preferred Qualifications: Executive-level administrative support experience and web management software experience.

Additional Information

Work Schedule: 37.5 hours/week, Monday-Friday, 8 am-4 pm. This position is benefits eligible. Application Instructions: Visit the employer's site to apply with cover letter, resume/CV, and references.