"Executive Assistant"

Position Summary:

The Executive Assistant for the Boniuk Institute for the Study and Advancement of Religious Tolerance will provide complex and diversified administrative support to the Institute's director. Primary duties include maintaining the director's calendar, making travel arrangements, writing correspondence on behalf of the director, and other administrative tasks. They will anticipate the needs of the director and proactively solve problems. The Executive Assistant will provide support to the Institute director in her multiple roles—that of Institute director, Rice University faculty member, and public scholar—and will serve as her representative to the campus and broader community.

Ideal Candidate Statement:

The ideal candidate is a highly organized and detail-oriented professional who has experience managing complex calendars, writing and editing professional communications, handling sensitive correspondence with the utmost discretion and professionalism, and is competent in routine budgetary tasks.

Workplace Requirements:

This position is exclusively on-site, necessitating all duties to be performed in person at Rice University for 20 hours per week. Per Rice policy 440, work arrangements may be subject to change. This is a Part-Time, Benefits-Eligible position, with a 20-hour per week schedule. Hourly Hiring Range: $23.41 to $27 (20 hours a week). Non-Exempt (hourly) positions under FLSA are eligible for overtime. Position is eligible for benefits.

Minimum Requirements:

High School Diploma or equivalent; 2+ years of related professional experience. In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis.

Skills:

Demonstrated administrative experience, including advanced computer skills and experience with office software and email applications; Excellent verbal and written communication skills, including editing and proofreading; Excellent planning and organizational skills; Ability to take initiative and ownership of projects; Demonstrated ability to handle sensitive issues and maintain confidentiality; Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact; Ability to multi-task, adapt to changing priorities, and meet deadlines.

Preferences:

Bachelor's degree; Experience in a higher education environment; Proficiency in utilizing Microsoft Office products (i.e., Word, Excel, PowerPoint); Excellent writing skills.

Essential Functions:

Plans and schedules calendar and resolves calendaring conflicts; Serves as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keeps the supervisor informed of all matters requiring their attention; Composes correspondence to a variety of constituencies and key stakeholders; develops, reviews, and edits presentations and documentation; independently researches and analyzes associated issues and/or compiles materials needed for presentation and/or decision-making purposes; Manages complex business travel in compliance with unit, university, and sponsor policies; Manages multiple projects simultaneously; Anticipates and tracks initial dates, events, and associated action items; follows up with appropriate parties on behalf of the supervisor to ensure deadlines are met; Performs all other duties as assigned.

Additional Functions:

Provides academic support to the director, including course preparation/administration; Maintains the director's personal website by making occasional textual updates; Helps prepare formal remarks and/or PowerPoint presentations for speaking engagements and other high-profile events; Independently maintains the director's Curriculum Vitae by entering updates and following appropriate style guidelines; Processes PCard expenses and personal reimbursements from travel and other university business; Assists with publicity efforts for books or other materials by corresponding with book press, coordinating book orders and mailings, etc.