"Associate Director of Procurement Services - Procurement Services - University at Albany"

Job Description

Procurement Services at the University at Albany, State University of New York (SUNY), is looking for an innovative and strategic Associate Director to provide integrity and quality procurement services to the University, thus ensuring the success of the University's mission to be the nation's leading diverse public research university.

The landscape of procurement is global, ever-changing, exciting, and fast-moving. This job requires big-picture thinking and providing leadership and coordination of responsibilities to a dedicated team.

This position interacts with all levels of the University, vendors worldwide, SUNY System Administration, New York State Office of the State Comptroller (OSC), and NYS Office of the Attorney General (OAG). Functional responsibilities include overseeing the processing of purchase requisitions, awarding purchase orders, effective and efficient preparation of Requests for Information (RFIs), Requests for Quotes (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs) in accordance with University, SUNY, and NYS requirements.

Primary Responsibilities:

• Develop highly complex, customized procurements and contracts requiring development of unique specifications and/or integration of any diverse strategic, financial, contractual, and risk management elements to ensure all legal requirements are met and meet the needs of the University.
• Provide support to Procurement staff of daily operations and throughout the entire procurement to contract award process. Provide leadership, direction and support to direct reports to assure goals, programs, activities, and personnel practices are consistent with and contribute to the University's goals and strategies. Lead employees for maximum performance and dedication. Complete performance management feedback and goals timely and per requirements.
• Proactively monitor and track procurement requests to ensure timely and accurate processing including developing and maintaining metrics for tracking contracts and purchase orders; monitor existing contracts and developing a process for competitive bidding on a timely basis.
• Develop, document, and implement departmental procedures to improve efficiency and ensure compliance with NYS and SUNY procurement rules including advisement to staff and training while effectively meeting customer needs.
• Provide problem resolution and research associated with contracts and purchases.
• Other reasonable duties as assigned.

Functional and Supervisory Relationships:

• Reports to Director of Procurement Services
• Supervises the following positions: Purchasing Associates
• May supervise employees as assigned (if no direct reports at time of filling position)

Job Requirements:

Minimum Qualifications:

• Bachelor's degree from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Minimum of five years of professional related experience in purchasing and/or contract administration.
• Hands-on experience with Request for Proposals, Invitation for Bids, contract development, and negotiation.
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
• Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role

Preferred Qualifications:

• Experience working in a large college or university setting.
• Master's degree in business related field, contract law legal studies; or equivalent certification from a college or University accredited by the US Department of Education or internationally recognized accrediting organization.
• Applied experience developing and implementing procurement policies and procedures.

Working Environment:

Typical office environment

Additional Information:

Professional Rank and Salary Range: SL-5, Associate Director of Purchasing, $108,000-$118,000

Special Notes: Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that UAlbany is not an E-Verify employer.