"Business Office Associate - YCDS A/R Specialist"

Job Details

Position Summary

Job Description:
The Business Office Associate – YCDS A/R Specialist plays a key administrative and clerical support role within the Business Office, focusing on financial and budgetary processes for York Country Day School (YCDS). This position supports student billing, budget compliance, payment processing, and other fiscal operations while maintaining a high level of accuracy and confidentiality. The role requires regular collaboration with YCDS and YCP leadership and parents. This position is on-site at YCDS with occasional work hour at the York College Business Office.

Outcome:
This position is expected to ensure accurate and timely student billing and financial reporting for York Country Day School, supporting the school’s fiscal integrity and providing excellent service to families and internal stakeholders.

Essential Functions

Student Accounts & Billing 80%

• Enter payments into Banner and prepare deposits for Campus Security pickup. 7%
• Accept and process cash, credit card, and check payments in person at YCDS. 5%
• Review, verify and enter the annual contracts into Banner. 30%
• Generate and post monthly bills for YCDS families. 5%
• Coordinate and oversee monthly collections processes. 5%
• Monitor and respond to inquiries via the billing@ycds.org email. 5%
• Assist parents with accessing their account on the parent portal. 2%
• Process afterschool/daycare charges for upload into Banner AR. 2%
• Update student addresses and information in Banner. 1%
• Process withdrawals. 1%
• Process student account refunds. 1%
• Coordinate with HR to manage payroll deductions related to student accounts. 3%
• Maintain and reconcile a class-by-class schedule via Excel of enrolled students to ensure accurate billing. 8%
• Assist in collections of outstanding YCDS and YCP balances for dual enrollment students with the Director of College Counseling biannually. 2%
• Assist with sending overdue student accounts to collections annually. 3%

Budget & Financial Reporting 20%

• Coordinate with the budget team to assist the Head of School in the preparation of the annual budget. 5%
• Provide monthly financial reports to departmental budget managers. 5%
• Assist in preparing invoices, obtaining proper approvals, coding to the budget and submitting to Accounts Payable. 5%
• Participate in training and events with other Business Office staff. 2%
• Other duties as assigned by the Business Office Director. 3%

Experience and Education Required

• Associate’s degree in business, accounting, or related field required.
• 2–3 years of experience in business office or accounting-related clerical work, preferably in an educational setting.

Required Skills and Qualifications

• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Proficiency with financial software (Banner experience preferred).
• Comfortable with Excel spreadsheets and financial reporting.
• Strong interpersonal and communication skills, including with parents and internal staff.
• Ability to handle sensitive and confidential information with discretion.
• Customer service-oriented and solution-focused approach.
• Flexibility with hours, some evenings or weekends may be required (e.g., billing cycles, beginning of academic year)