Coordinator I, OACC

Job Summary

The Office of Academic Culture and Community in the Spencer Fox Eccles School of Medicine at the University of Utah is seeking a Program Coordinator who will oversee a variety of programs and activities. We are looking for an enthusiastic and organized person who is interested in the planning and execution of events and activities in service of our mission: to create a welcoming and respectful environment in academic medicine for people from all backgrounds, actively recruit and fully foster the development of a workforce that reflects our communities.

The Administrative Program Coordinator will be responsible for coordinating a range of office duties. Coordinating, organizing, and tracking all current and future programming activities for medical and pre-medical students. The Administrative Program Coordinator will lead in creating, developing, and implementing community outreach programs and services to improve and maintain relationships between the office and the community.

Our generous University staff benefits package includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more!

Responsibilities

1. Oversees administrative matters regarding the day-to-day operations and procedures of an administrative program.
2. Develops and implements program goals and objectives.
3. Co-lead and/or support medical student programs and pre-med programs.
4. To lead the execution, analysis, planning, and evaluation of community event efforts; build strategic relationships within the community; and conduct a variety of outreach activities.
5. Helps plan and organize events, programs, and community observances throughout the year.
6. Provides support with community and tribal activities including outreach visits, and engagement with partners, which may include travel to regional communities.
7. Monitors program quality and effectiveness, prepares reports and shares findings with team members and the academic community.
8. Coordinate all logistical and scheduling aspects of programs including scheduling appointments, room reservations, catering, ordering supplies for activities, and technology setup.
9. Participating in program meetings, transcribing minutes, responding to phone calls, and email correspondence, including OACC email account. Distribute minutes to OACC staff.
10. Support various administrative tasks essential to efficient operations: purchasing and inventory, process payment requests, travel reimbursements, campus orders, and purchase orders as necessary. Track expenses and ensure all supporting financial documents are accurately completed, including financial reports. Enters information into the FMS financial database in a timely manner.
11. Coordinate and support multiple programs that occur simultaneously and have strict deadlines and being available to make informed, on the spot decisions to ensure activities are executed effectively and efficiently.
12. Provides support with development of marketing efforts and content for outreach communication and OACC newsletter; supporting social media efforts; creating marketing material; and promoting in a timely manner to community and University partners.
13. Coordinate arrangements for visiting faculty or invited speakers including travel, hotel, meeting space, honorariums, and schedule.
14. In coordination with program leadership, prepare, collect, distribute, and summarize surveys and other data to maintain accurate and up to date program records.
15. Provide administrative support to other coordinators, program manager, director, and deans.
16. Manage, order, and ensure supplies for the community lounge are consistently stocked and kept up to date.

DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor's degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

1. Highly effective communication and interpersonal relationship skills.
2. Demonstrated experience in event planning, logistics management, and execution.
3. Experience using software/platforms including Zoom, Canvas, PeopleSoft, Qualtrics, Adobe, Microsoft Suites, Google Workspace, social media (Facebook, Instagram), Drupal for website support.
4. The coordinator must be able to work independently and possess strong communication, coordination, and detail-oriented organizational skills.

Special Instructions

Requisition Number: PRN42963B Full Time or Part Time? Full Time Work Schedule Summary: Monday - Friday, business hours. This position is located at 27 S Mario Capecchi Dr. Salt Lake City, UT 84113. Option for hybrid work arrangements may be available. Department: 01474 - SOM OHEDI Location: Campus Pay Rate Range: $42,000 - 44,000/annually Close Date: 10/19/2025 Open Until Filled: