"Program Coordinator I"

Job Details

Program Coordinator I

Job ID: 289743

Location: Georgia College & State Univ

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

The Program Coordinator is responsible for the overall planning, execution, and monitoring of programs within the Continuing and Professional Education department, ensuring all aspects run smoothly by managing budgets, coordinating activities, supervising staff, and communicating with stakeholders to achieve program goals and objectives. Programs include, but are not limited to, online, on-campus, and site-based certificates and micro-credentials; professional development courses; personal enrichment courses; cultural courses and/or performances; performing and visual arts courses; health, fitness, and recreational courses; summer camps (residential and commuter); after-school programs; children's programs; seniors programs; conferences, concerts, and other non-credit or for-credit certificate and short form educational programs. This position involves working closely with faculty, community partners, and campus departments to ensure the smooth operation and success of the programs.

Responsibilities

• Coordinating - 40: Coordination includes the following for each program with the Program Coordinator's scope: Support planning and execution of programs, Ensure implementation of policies and practices, Create and monitor project budget and track expenditures/transactions, Handle the project related financial administration, Manage communications through media relations, social media etc., Help build positive relations with all program related stakeholders, Keep all program related stakeholders up-to-date with relevant project information, Schedule and organize meetings/events for each program, Prepare contracts and order supplies, Keep updated records, create reports, and close out programs, Support growth and program development.
• Data Management - 20: Assists in the preparation of all reports, contracts, and agreements relevant to area of responsibility. Completes or supervises the completion of all paperwork for each course or program including consultant agreements, budgets, facility requests, A/V requests, purchasing card summaries, etc. Maintains master program files on all programs coordinated, including grades, attendance and CEU tracking. Ensures that all non-credit educational programs and participants are properly reported to the Board of Regents through the appropriate CEU reports.
• Financial Management - 15: Provides recommended budget plans (both short-term and long-term) for all CPE programs serving area of responsibility. Determines supply needs and maintains fiscal accountability for daily revenues. Generates, through assigned programs, sufficient revenue to pay all direct expenses of the programs and to cover a portion of the general departmental overhead. Recommends approval and/or cancellation of workshops and continuing and professional education programs based on generated revenues, enrollment, or other circumstances.
• Supervision - 15: Recruits, hires, trains, supervises, schedules, and evaluates program staff, instructors, student workers, and facilitators.
• Marketing - 5: Develops a marketing strategy and implementation plan to include social media, catalog, and email distribution, to market their progressive schedule programs. Works to bring awareness of Continuing and Professional Education opportunities to stakeholders across campus, the local community, and throughout the state. Works closely with community organizations, other departments on campus, and GCSU faculty and staff to identify and develop appropriate CPE programs.
• Other - 5: Works closely with Director of Continuing and Professional Education in completing additional tasks and assignments as necessary for the success of the department. Fosters a positive and collaborative work environment.

Required Qualifications

Educational Requirements: Bachelors degree in Business, Education, Public Administration, Marketing, Communication, or related field, plus a minimum of one year experience in teaching, working in adult education, or curriculum development/program coordination, corporate training, event coordination, OR an equivalent combination of education and experience.

Required Documents to Attach: List of References

Knowledge, Skills, & Abilities

• ABILITIES: Working knowledge of Microsoft Office applications and general understanding of PC operations, Ability to work with varied communities and support efforts for inclusive excellence, Ability to adhere to university policies and procedures to meet Institutional goals, Must have a commitment to customer service, willingness to work collaboratively in a changing environment, and be result-oriented.
• KNOWLEDGE: In-depth knowledge of program management and development procedures, Event planning knowledge.
• SKILLS: Excellent organizational and time-management skills, Outstanding communication, interpersonal and leadership skills, Attention to detail, Proactive problem solving, Basic budgeting, bookkeeping and reporting skills.

USG Core Values: The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity: Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.

Other Information: This is a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel.

Background Check: Criminal Background Check, Education Verification, Credit Check, Drug Screening.