"Director, Admissions & Records and Registrar"

Job Description

This position serves as Director of the Admissions and Records Office and Registrar. The Director provides leadership and supervision to the Admissions and Records personnel. In overseeing the general admission and registration process at the main campus, centers and satellites in our 87,000 square miles outreach service area, online students and international students, the Director consistently interprets and updates operational and procedural Admissions and Records policies and procedures. The Director helps coordinate the baccalaureate admissions process and provides support to all baccalaureate committees. The Director provides student advisement in some situations and provides support and training for staff and faculty advising students. This position reports to the Vice President for Student Services. This position is based in Elko, Nevada at the main campus of Great Basin College.

Qualifications:

• Bachelor's degree required; master's degree preferred.
• Must have five years of experience in progressively responsible leadership position in a student services (or similar) environment which utilizes a computerized student information system for student academic record-keeping processes.
• Familiarity with records management and student information computer software.
• Strong communications, organizational, supervisory, technical, and problem-solving skills required.
• Thorough knowledge of academic curriculum, program requirements, academia in general, and advising.
• Effective communication abilities, both written and oral, and in small or large groups, are critical, as are interpersonal and supervisory skills.

Responsibilities:

This position's primary responsibility is to provide leadership and supervision to the operations of the Admissions and Records office including, but not limited to, academic record management, degree audit, information system management, registration, drop/add processes, transcript management, and graduation processing.

Additional responsibilities include the following:

• Serves as the CRM implementation team lead.
• Provides leadership and guidance to the College community to ensure compliance with regulations pertaining to student academic records (FERPA).
• Principal Designated School Official (PDSA), handling all aspects of international (F-1) student admission, tracking, and advising. Must be knowledgeable about federal international policies as designated by the Department of Homeland Security.
• Analyzes supporting documentation and facilitates decisions to determine student residency.
• Works on transfer articulation issues, including articulating transcripts, developing articulation agreements and serving as a member of Nevada System of Higher Education Articulation Board and Common Course Numbering Committee.
• Oversees the registration process for students' requests with non-traditional credit as well as military training.
• Works in partnership with faculty, deans, and Academic Affairs, to enact new programs and courses as they are approved. Advises Great Basin College's Curriculum and Articulation committee with requests for program and course changes.
• Provides updates to the GBC catalog and website with policies and curriculum changes.
• Provides support, information and training to faculty and staff on issues related to student advising, academic requirements, degree audits, and institutional policy.
• Serves on Refund Appeals, Financial Aid Appeals, and Excess Credit Appeals committees.
• Provides support to all baccalaureate committees, Academic Standards, and General Educations committees.
• Oversees graduation committee that coordinates commencement activities.
• Participates in various college and NSHE-wide committees.
• Occasional travel within the state, with or without accommodations under the Americans with Disabilities Act (ADA).
• Other duties as assigned

Travel

This position may require travel to other campus locations and throughout the service area, which could include occasional overnight stays with or without reasonable accommodation as per the Americans with Disabilities Act. Travel is part of supporting students and programs across the region. A strong commitment to serving rural communities is essential.

Compensation Grade

Administrative Faculty - D. This is a 12 month "A" contract, 12 month contracts are used for year round programs. The budgeted salary range for this position is $86,445 - $108,000. Salary is based on relatable education and experience, internal equity and budgets.

Remarkable Retirement

Our retirement plan is beyond compare. Your 19.25% contribution is generously matched by the University. With the faculty retirement plan, you are 100% vested your first day. Sit back and watch your retirement dollars grow! All permanent employees on an annual "A" or "B" contract who are employed at least 50% full-time are eligible to participate in the NSHE retirement program unless they are members of PERS of Nevada.

Perks of Working at Great Basin College

• Health insurance options including medical, dental and vision
• 12 paid holidays
• Life insurance, long-term disability
• Generous annual and sick leave with 24 annual leave days, a beginning balance of 30 sick leave days.
• ComPsych supports employees through life's difficult moments.
• No state income tax!
• Free Parking

Grants-in-aid for Faculty Employees

Great Basin College is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Faculty can take up to six credits per semester at a reduced rate. Dependents of faculty have unlimited credits, but in order to be eligible children must be unmarried and under the age of 24 and must receive at least 50% of their financial support from the employee and/or employee's spouse or domestic partner.

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact gbc-hr@gbcnv.edu. The following must be attached to your application: Resume/CV - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented. Cover Letter Three Supervisory References - Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Additional Information

Transcripts Newly hired faculty must assure that their official transcripts are sent by the degree granting institution(s) to Great Basin College Human Resources Office within 30 days from the effective date of employment. Regionally accredited institutions must have awarded academic degrees. If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Any expense related to the evaluation will be the responsibility of the candidate. Background Check An online background check will be required of the selected applicant; a third-party administrator will perform this. Sponsorship GBC is not able to support sponsorship for employment. Candidates must be eligible to work in the United States. Open Until Filled This posting will be posted for a minimum of 30 days from 7/28/2025 or until filled. Applications may be reviewed upon receipt. Recruitment will close without notice when a sufficient number of applications are received, or a hiring decision has been made.