"Director of University Events"

Job Details

Director of University Events

Job ID: 287295

Location: Georgia College & State Univ

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct policy. For more information, visit us online at gcsu.edu.

Job Summary

The Director of University Events provides strategic leadership and expertise in the planning and execution of high-level institutional events, both on and off campus, sponsored by the president or other senior members of university leadership. This position is responsible for conceptualizing, budgeting, coordinating and directing signature events while managing University Events staff and operations. The Director will coordinate with senior leadership, academic units, and external stakeholders. Reporting to the Chief of Staff, the Director supervises the University Events and student staff.

Responsibilities

• Operations Management - 25: The Director of University Events provides strategic leadership and expertise in the planning and execution of high-level institutional events, both on and off campus, sponsored by the president or other senior members of university leadership. This position is responsible for conceptualizing, budgeting, coordinating and directing signature events while managing University Events staff and operations. The Director will coordinate with senior leadership, academic units, and external stakeholders. Reporting to the Chief of Staff, the Director supervises the University Events and student staff.
• Supervision - 15: Provides leadership, supervision, training, and evaluation to the Assistant Director of University Events and student staff. Provides leadership, support, and guidance to other divisions and department heads across campus as it relates to university events.
• Budget Management - 15: Serves as the budget manager for the state & Foundation funds for the Office of University Events. Develops event budgets in coordination with the Assistant Director of Events and manages expenses within the approved budget levels. Develops annual budget requests; manages assigned accounts ensuring that funds spent are in the best interest of Georgia College & State University.
• Other - 5: Performs other duties as assigned including but not limited to serving on division or campus committees, develop initiatives for the department and division, and implementing special projects. The Director is responsible for sound decision making and accountability for areas of oversight.
• Event Planning - 40: Oversee the planning and execution of major university events, ensuring seamless coordination across multiple stakeholders and departments. Serve as direct contact for all events related to the Office of the President and the Office of University Advancement. Working in collaboration with the Event Services & Operations department and appropriate staff to assist with event logistics, as needed. Utilizing our facility reservations software, coordinating with Facilities for on-campus event space needs and development of room layouts for all events. Work closely with the Office of University Communications to develop event marketing plans, promote registration details and other communication needs. Support and advise departments across campus, including Student Life and Academic Affairs, in event planning logistics and quality control. Organize reports, data, and post-event analysis.

Required Qualifications

Educational Requirements: Bachelor's Degree or equivalent experience

Required Experience: Minimum of 5 years of experience in event planning and management; Demonstrated experience managing large-scale events and ceremonies; Budget management experience; Experience working with food/catering entities

Preferred Qualifications

Preferred Experience: Experience facilitating events in a higher education setting or similar position; Certified Special Event Professional (CSEP) or Certified Meeting Planner (CMP) certification desirable; Experience with event management software and technologies; Experience supervising and leading students and/or professional staff members

Knowledge, Skills, & Abilities

ABILITIES: Ability to manage a team and lead with integrity and positivity; Multitask complex projects while maintaining attention to detail; Make quick, sound decisions under pressure; Build and maintain professional relationships; Analyze and solve problems creatively; Coordinate multiple stakeholders effectively; Work effectively in a fast-paced environment; Balance competing priorities and demands; Ability to demonstrate creative agility and can pivot their approach when standard methods are no longer yielding results

KNOWLEDGE: Excellent leadership and team management abilities; Budget development and monitoring

SKILLS: Self motivated, energetic, service-minded, and adept at solving problems; Outstanding written and verbal communication abilities; Excellent organizational, management, leadership, oral & written communication, and interpersonal skills; Superior project management and organizational skills

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.

Other Information

This is a supervisory position. This position has financial responsibilities. This position will be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time. This position does not require security clearance.

Background Check

• Credit Report
• Criminal Background Check
• Education Verification
• DMV