Executive Assistant - Marketing & Strategic Communications

Executive Assistant - Marketing & Strategic Communications

Working Title: Executive Assistant - Marketing & Strategic Communications

State Role Title: General Administration Supervisor II/Coordinator II

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Exempt: Not Eligible for Overtime

College/Division: Marketing and Strategic Communications

Department: 100806 VP Marketing and Strategic Communications

Pay Band: 5

Pay Rate: Pay Range

Specify Range or Amount: $58,000 - $63,000

Beginning Review Date: 04/24/2026

General Information:

The Division of Marketing and Strategic Communications is currently seeking applicants for a full-time executive assistant position. This position will support the Vice President and will be the first point of contact for visitors to the division. The Division of Marketing and Strategic Communications includes University Communications and University Marketing and Branding at James Madison University.

Duties and Responsibilities:

Administrative Support to the Vice President:

• Manages the administrative functions of the Vice President including calendar management and scheduling, planning meetings, and making travel arrangements as needed.
• Plans and coordinates meetings and other activities involving various on and off-campus groups.
• Reviews and prepares correspondence for distribution.
• Assists with the development and distribution of presentation materials for the Board of Visitors, academic and administrative groups, divisional meetings, and other events as needed.

Provides Fiscal Support for the Vice President:

• Manages budgets for the Division of Marketing & Strategic Communications and develops budget tracking spreadsheets.
• Processes and coordinates efforts for annual updates of signature sheets, budget access, and annual reports.
• Submits work orders and motor pool requests for the Division of Marketing & Strategic Communications, as needed.
• Maintains knowledge of university budget policies and procedures, including purchase requisitions, travel authorizations, monthly budget reconciliations, and other reimbursements.

Provides Internal and External Communication:

• Distributes information on various events to departments within the respective divisions and elsewhere on campus as directed.
• Serves as contact to internal and external constituents, including the Board of Visitors, university officials, peer institutions, and other organizations.
• Disseminate information timely to ensure departments within the respective divisions are well informed.
• Updates and maintains the Vice President's websites as needed.

Provides Administrative Support for Recruitment & Hiring within Marketing & Strategic Communications:

• Serves as the administrative lead for staff hiring within the Division of Marketing & Strategic Communications
• Schedules interviews, assembles interview packets (recruitment materials and interview questions), and reserves interview space as needed.
• Completes ePAR entry for new hires and other personnel actions.
• Submits wage employee timesheets.

Qualifications:

Required:

• Extensive experience in an executive-level office environment
• Knowledge of effective office management practices
• Extensive experience with a wide variety of technology including Windows, Microsoft Office (Word, Excel, Access, PowerPoint), Canvas, etc.
• Fiscal experience including budget development and reconciliation
• Excellent organizational skills
• The ability to set priorities and manage simultaneous projects
• Strong interpersonal and customer service skills
• The ability to work independently and as part of a collaborative team
• Excellent written and verbal communications skills

Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check.

To apply, please visit: https://jobs.jmu.edu/jobs/executive-assistant-marketing-strategic-communications-harrisonburg-virginia-united-states

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