Administrative Officer

Administrative Officer

Job no: 539088
Work type: Full Time
Location: Sydney, NSW
Categories: Administration

Administrative Officer

• Employment Type: Full Time (35 hours per week)
• Duration: 12-month contract
• Remuneration: Level 6 from $103,866 - $110,801 (depending on experience) + 17% super + leave loading
• Location: UNSW Kensington Campus, NSW

About UNSW:

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why Your Role Matters:

At UNSW, we are shaping the future through innovation, collaboration and impact. As an Administrative Officer within the Office of the Chief Technology and Infrastructure Officer, you will play a vital role in keeping things moving behind the scenes.

This is more than an administrative role. You will be at the centre of a fast paced, high performing team, supporting senior leaders, enabling key projects and ensuring the smooth delivery of initiatives that drive operational and strategic success. Your work will directly contribute to how effectively the team connects, communicates and delivers.

Responsibilities:

• Coordinate and support the delivery of projects, initiatives and ad hoc programs on behalf of Directors
• Manage complex enquiries, applying sound judgement and UNSW policies to achieve the best outcomes
• Prepare high quality briefing notes, reports, presentations, agendas and minutes
• Oversee expenses, invoices, credit card transactions and travel arrangements with accuracy and efficiency
• Support the improvement and implementation of administrative systems, processes and policies
• Assist with internal communications and documentation on behalf of the Executive Officer
• Maintain and enhance stakeholder relationships, delivering consistently high levels of service
• Ensure shared workspaces, including meeting and print rooms, are well presented and functional

Who You Are:

You are a proactive and adaptable professional who thrives in a dynamic environment. You bring a calm, solutions focused approach and take pride in delivering high quality work while managing competing priorities. You are confident working with a broad range of stakeholders and are known for your initiative, attention to detail and ability to get things done.

• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Excellent communication skills, both written and verbal
• Confident engaging with stakeholders at all levels
• Experience supporting projects and coordinating activities end to end
• Ability to interpret and apply policies and procedures with sound judgement
• Advanced skills in Microsoft Office including Word, Excel, Outlook and PowerPoint
• A continuous improvement mindset, with the ability to suggest and implement better ways of working

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible working options.
• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

How to Apply: Submit your CV & Cover Letter by 11:55pm, 19th April 2026

Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

Contact: Amy Denney a.denney@unsw.edu.au - Talent Acquisition Team
Please apply directly through the website, applications sent to the contact above will not be accepted.

Pre-Employment Checks
Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Position Description

Advertised: 07 Apr 2026 AUS Eastern Standard Time
Applications close: 19 Apr 2026 AUS Eastern Standard Time