Executive Assistant

Executive Assistant

Employment Type: Part Time (16 hours per week)

Working 4 hours per day, Monday to Thursday.

Duration: Continuing

Remuneration: Level 7 $113,926 - $123,302 (pro rata) + 17% super + leave loading

Location: UNSW Kensington Campus, NSW

About UNSW:

UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. Together, we are driven to be thoughtful, practical, and purposeful in all we do. Taking this combined approach is what makes our work matter. It’s the reason we’re one of the top 20 universities in the world and a member of Australia’s prestigious Group of Eight. If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Why Your Role Matters:

At UNSW, we’re driven by a commitment to excellence, innovation and impact. As Executive Assistant to the Chancellor, you will play a pivotal role at the heart of the University’s leadership, enabling informed decision making and ensuring the smooth running of the Office of the Vice-Chancellor and President.

This is more than an administrative role. You will be a trusted partner, managing highly sensitive matters, connecting with senior stakeholders, and contributing to strategic initiatives that shape the future of the University. Your ability to anticipate needs, exercise sound judgement and build strong relationships will directly support the effectiveness and influence of UNSW’s most senior leaders.

This role is offered on a part time basis, working 4 hours per day, Monday to Thursday.

Responsibilities:

• Provide high level, proactive executive support with discretion, initiative and confidentiality
• Manage complex diaries, communications and documentation for the Chancellor and senior executives
• Act as the first point of contact, triaging and responding to sensitive and high-level enquiries
• Coordinate meetings, committees and panels, including agendas, briefings, minutes and follow ups
• Drive and support strategic projects, initiatives and ad hoc programs
• Build strong, trusted relationships with internal and external stakeholders
• Manage travel arrangements, itineraries and associated financial administration
• Oversee finance processes including credit card reconciliation, expenses and billing
• Support high quality submissions, ensuring deadlines and standards are met
• Provide guidance on UNSW policies and procedures
• Identify and implement process improvements to enhance efficiency
• Support office operations including facilities coordination and issue resolution
• Provide cross team support within the Vice-Chancellor and Provost Offices as required

Who You Are:

You are an experienced Executive Assistant who thrives in a fast paced, high-profile environment. Calm, adaptable and solutions focused, you bring a no fuss approach and take pride in delivering exceptional support at the most senior level.

You are a true team player who is flexible and willing to step in where needed, whether that is supporting different executives or assisting across the broader office. Your ability to build trust, manage competing priorities and navigate sensitive matters sets you apart.

• Significant experience supporting senior executives in a complex organisation
• Exceptional organisational skills with the ability to prioritise and meet competing deadlines
• Strong written and verbal communication skills with high attention to detail
• Excellent interpersonal skills and the ability to build relationships at all levels
• Demonstrated initiative, sound judgement and strong problem-solving capability
• High level of professionalism, discretion and confidentiality
• A flexible and adaptable approach, with willingness to support across different areas as needed
• Advanced computer skills, including Microsoft Outlook and MS Teams
• Relevant tertiary qualifications or equivalent experience

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible working options.
• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit your CV & Cover Letter by 11:55pm, 16th April 2026

Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

Contact:

Amy Denney a.denney@unsw.edu.au - Talent Acquisition Team
*Please apply directly through the website, applications sent to the contact above will not be accepted.*

Pre-Employment Checks

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks.
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Position Description