"Executive Assistant to the Vice President for University Advancement"

Executive Assistant to the Vice President for University Advancement

University of Mount Union

Salary:

Location:

Description

Under the supervision of The Vice President for University Advancement at University of Mount Union, the executive assistant is responsible with or without reasonable accommodation for the planning and workflow of the office. This position provides high-level administrative and operational support within a confidential, fast-paced environment. The Executive Assistant plays an essential role in advancing the mission of the University by supporting donor relations, office operations, and Advancement initiatives with professionalism and integrity.

The essential functions of this position include: maintaining the Vice President's calendar, providing assistance in answering incoming telephone calls, preparing mailings, and supporting the day-to-day operation of the office. This position must be able to energetically and enthusiastically serve the Office of Advancement, the faculty, staff, and the general public.

Responsibilities

Key Responsibilities

Administrative Support & Office Coordination

• Serve as the primary administrative liaison for the Vice President for University Advancement.
• Coordinate and oversee the Vice President's calendar, schedule meetings, prepare materials, manage correspondence, and complete expense reports.
• Greet and assist visitors, donors, and alumni with professionalism and discretion.
• Coordinate communication and scheduling with the President's Office, Business Office, and other departments.
• Work closely with the Office of the President to support donor and Board of Trustee relationship management.
• Maintain organized electronic and paper files while ensuring confidentiality and compliance with University standards.
• Monitor and respond to emails and calls; manage daily office operations.
• Order office supplies and arrange football press box tickets and food orders for Advancement guests and events.

Gift Processing & Donor Support

• Process gifts and prepare acknowledgments and receipts using Raiser's Edge.
• Maintain accurate donor and prospect records and gift documentation.
• Support donor-related communications and ensure timely acknowledgment and stewardship from the Vice President and President

Meeting & Event Coordination

• Coordinate meetings for the Vice President, Board of Trustees Development Committee, and Gift Acceptance Committee.
• Arrange travel and itineraries for Advancement leadership.
• Provide administrative support for donor visits, Advancement meetings, and University events.

Reporting & Compliance

• Prepare weekly and monthly Advancement reports, including gift summaries and fundraising progress.
• Complete required state filings and assist with Trust and Charitable Gift Annuity (CGA) reporting, communication, and documentation.

Qualifications

• A High School degree and significant experience in a related environment required.
• Minimum of 3-5 years of administrative experience, ideally in higher education or a nonprofit environment.
• Proficiency in Microsoft Office Suite; experience with Raiser's Edge preferred.
• Strong organizational and multitasking skills with excellent attention to detail.
• Exceptional oral, written, and interpersonal communication skills.
• Proven ability to handle confidential information with discretion.
• Demonstrated professionalism, initiative, and commitment to teamwork and the mission of the University of Mount Union.

To apply, please visit https://apptrkr.com/6836799