Executive Assistant/Project Officer

Executive Assistant/Project Officer

Job no: 538558
Work type: Full Time
Location: Sydney, NSW
Categories: Project Management

• Employment Type: Full Time, Fixed Term 6-month contract role
• Remuneration: Level 6: from $103,866 + 17% superannuation + leave loading
• Location: Kensington, NSW
• Please note: This role has recently been advertised and has now been extended. If you have previously applied, your application is still under consideration.

About UNSW

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.  We aspire to be Australia’s global university, improving and transforming lives through excellence in research, outstanding education and a commitment to advancing a just society.

Why your role matters

The Project Officer provides essential support to the Director of Transformation and project teams within the EPMO. Key responsibilities include managing deliverables, budget reporting, communications, stakeholder relationships, and compliance. Additionally, the role oversees event coordination, SharePoint resources, and procurement tasks.

Reporting to the Director of Transformation and EPMO, the position involves no direct reports.

Responsibilities

• Provide executive and administrative support to the Director and EPMO Leadership to ensure project deadlines and strategic goals are met.
• Advise on project delivery and collaborate with leadership to adjust priorities and resources as needed to maintain program objectives.
• Coordinate high-level meetings, workshops, and townhalls, including agenda development, minute taking, and action tracking.
• Manage EPMO SharePoint resources and procurement processes, including vendor communications and documentation.
• Build stakeholder relationships and deliver targeted communications across various divisions and senior leadership groups.
• Monitor EPMO budget expenditure, facilitate financial reporting, and track action items resulting from internal audits.

Skills and Experience

• Relevant degree or equivalent experience in project management, communications, and stakeholder engagement.
• Exceptional written and verbal communication skills with a strong focus on deliverable accuracy and detail.
• Proven ability to manage sensitive information with strict confidentiality and sound professional judgment.
• Extensive experience engaging and managing requirements for senior leadership and diverse stakeholder groups.
• Strong organizational skills to prioritize high-volume workloads and meet deadlines within complex environments.
• Ability to work both independently and collaboratively while upholding organizational values and safety standards.

For further details on role responsibilities and skills & experience required, refer to the position description found under the position listing on Jobs@UNSW

Benefits and Culture

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Career development opportunities.
• 17% Superannuation contributions and additional leave loading payments.
• Additional 3 days of leave over Christmas period.
• Discounts and entitlements (retail, education, fitness).

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

To Apply: If this is of interest to you, please submit your application online: CV, Cover Letter and responses to the Skills and Experience outlined in the position description.

Sponsorship is not available for this role, full Australian working rights are required on application.

Contact: Tai James - Talent Acquisition Consultant tai.james@unsw.edu.au

Please apply directly through the website, applications sent to the contact above will not be accepted.

Applications close: 11.55pm, Sunday 19 April 2026

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.