"Finance Operations Assistant (Part-time, Permanent)"

Finance Operations Assistant (Part-time, Permanent)

University of Oxford - Estates Services

Are you a skilled Finance Assistant eager to contribute to an essential department at the University of Oxford?

Join our collaborative Estates Services Finance Team and play a key role in delivering reliable, high-volume finance operations that underpin the University's facilities, development, and property services.

Location: Malthouse, Tidmarsh Lane, Oxford, OX1 1NQ

Contract: Permanent, Part-time (0.8 FTE)

About Us

Spanning the historic streets of the "city of dreaming spires," the University of Oxford has been ranked the world’s leading university for nine consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Here, you’ll contribute to ground-breaking research that tackles global challenges - from advancing sustainability to pioneering healthcare solutions - and join a diverse, inclusive community that champions your wellbeing, development, and aspirations. Apply now to become part of our extraordinary legacy.

The Finance Team is a significant part of the Estates Services Department, which manages the University’s vast property portfolio, including its buildings, commercial properties, and residential lettings. The Finance Operations team plays a vital role in handling the department’s significant financial transactions while ensuring compliance, accuracy, and strong customer service.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• Hybrid and flexible working arrangements, subject to the requirements of the role and agreement with your line manager.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

As the Finance Operations Assistant, you will support the University’s day-to-day financial operations across both accounts payable and accounts receivable processes. You will help manage transactions involving suppliers and tenants, ensuring payments, income, and reconciliations are processed accurately and in line with internal controls.

You will work closely with colleagues across Estates Services, providing guidance, resolving queries, and ensuring compliance with University regulations.

This is a varied and collaborative role where you'll also contribute to continuous improvement initiatives within the Team.

About You

You’ll be someone who enjoys working with numbers and systems, and brings a strong eye for detail and good organisational skills. You will also have:

• Proven experience working in a finance environment, particularly in accounts payable and receivable.
• Excellent numerical and data handling skills, with strong attention to detail.
• Ability to use financial systems to monitor, process, and reconcile transactions.
• Confidence working with people across teams, with clear communication and a collaborative approach.
• Ability to manage your workload independently while contributing to shared team goals.

Application Process

To apply, please upload: A covering letter/supporting statement, Your CV, The details of two referees. The closing date for applications is 12 noon on Thursday 28 August 2025. Interviews will take place in the week commencing 1 September 2025, and will be held face-to-face.