About This Opportunity

Ready to make an impact behind the scenes? We’re looking for a proactive and organised Fleet Administration Officer to join our team.

In this varied role, you’ll coordinate fleet services across UQ, provide high-quality customer support, manage key systems, and work closely with stakeholders to ensure efficient and compliant operations.

UQ manages one of the largest electric vehicle fleets across Australian universities and councils, placing sustainability and innovation at the core of what we do. You’ll work in a tech-forward environment using integrated telematics and smart fleet systems to leverage real-time data, improve performance and safety, and drive continuous improvement across the fleet.

Key responsibilities include:

• Acting as the first point of contact for fleet and transport enquiries, interpreting policies and procedures.
• Coordinating vehicle bookings, servicing and records through fleet management systems.
• Supporting procurement, onboarding and disposal of fleet vehicles, including documentation and approvals.
• Maintaining accurate registers and reports to support compliance, audits and operational insights.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

You’re a proactive, highly organised professional who thrives in autonomous roles and takes ownership of delivering high-quality outcomes. Ideally with experience in automotive, fleet or logistics environments, you’re comfortable working at pace and enjoy contributing to efficient, well-run operations.

You will bring:

• Excellent organisational and time management skills, with the ability to juggle competing priorities and meet deadlines.
• A confident, customer-focused communication style, providing clear and professional advice to a wide range of stakeholders.
• Strong digital capability, with experience using administrative systems, databases and reporting tools, and a keen eye for detail.
• A self-driven mindset, able to work independently while identifying opportunities for continuous improvement.
• Relevant qualifications and/or equivalent practical experience in automotive, fleet, logistics or operational settings.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia, qualifications, criminal history checks, and a clean driver’s licence. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Base salary will be in the range $83,776.44 - $93,121.41 + 17% Superannuation (HEW Level 5)

Full-time (100%), permanent position Based at our Prestigious St Lucia Campus

Fleet & Transport Team within Property and Facilities (link)

Keep UQ’s fleet running seamlessly, driving efficiency and innovation in a fast-paced, tech-savvy environment.