"McNair Scholars Program Coordinator"

Job Description

McNair Scholars Program Coordinator

Position Category: Staff (Non-Exempt)

FLSA: Non-exempt

FTE: 1.0

Location: Thousand Oaks

University Background:

The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each person's dignity.

Basic Function:

Reporting to the Director of the Ronald E. McNair and Student Support Services Program, the Program Coordinator will be responsible for co-developing and implementing program activities and data collection for the McNair Scholars. The incumbent assist and coordinators student's scholarly activities such as lab participation, independent research, summer internships, conference presentations, campus visits, and participates in educational/cultural events. The Program Assistant is responsible for data collection and preparation using data quality processes and will also serve as the co-liaison with other key California Lutheran University's staff offices, such as the Student Support Services (SSS), Educational Effectiveness and Institutional Research (EEIR) and The Office of Undergraduate Research and Creative Scholarship (OURCS).

The McNair Scholars Program Coordinator is grant funded for 12 months through the Department of Education. The continuation of this position is contingent upon the continued receipt of these funds.

Representative Duties:

The Project Coordinator will:

• Organize and coordinate day-to-day services, including graduate school preparation workshops and classes, as well as planning and implementation of the Summer Research Internship. E
• Assist with the recruitment of undergraduate students from low-income, first-generation backgrounds and/or from groups underrepresented in graduate education (African-American, Hispanic/ Latino, Native Hawaiian/ Pacific Islander and Native American/ Alaskan Native) who are interested in pursuing a doctoral degree. E
• Assist with the development and implementation of activities for, and services to McNair Scholars, and support students in all aspects of the graduate application process. E
• Assist the Project Director with student portfolios, including action plans, identified needs, measurements of student progress, and documentation of program participation. E
• Coordinate the individual plans for each McNair Scholar, as well as the academic, financial, and career advising and graduate school admissions preparation. E
• Arrange the travel for students to attend scholarly conferences and visit graduate schools; accompanying students to conferences; and attending professional development conferences and trainings. E
• Create the weekly program newsletter and social media presence, including the program website. E
• Track student participation, updates information of student profiles and outcomes, and provides reports. E
• Manage report database records of student participation in scholarly activities and other academic student driven sponsored activities; records will be included in quarterly and annual reports to California Lutheran University and the U.S. Department of Education. E
• Co-develop and maintain communication between the McNair Scholars Program and the University faculty and staff, including disseminating information about the program services to the University through presentations, website, brochures and newsletter in conjunction with the Director. E
• Perform other job-related duties as assigned, e.g., assisting with data collection, and maintaining compliance with federal legislation, regulations, and college policies and procedures. E
• E = Essential Duties

Knowledge Of:

• University missions, goals, objectives, and policies and procedures.
• Campus activities planning
• Budgeting
• Supervision, training, event planning, and programming.
• Oral and written communication and presentation skills
• Student development and leadership theories
• Basic liability and risk management issues.
• TRiO and EDGAR legislation.
• An understanding of, and empathy toward, diverse cultural and ethnic backgrounds; familiarity with culturally sustaining and responsive pedagogies.

Ability To:

• Demonstrate leadership in developing and motivating student staff.
• Lead, develop and motivate student staff.
• Relate positively with students.
• Facilitate programs and events.
• Establish and maintain cooperative and effective working relationships.
• Organize and manage projects.
• Work independently with little supervision.
• Attention to details.
• Speak confidently in public to various sized groups.
• Understands TRiO philosophy and objectives.
• Maintain academic and grant records.

Minimum Qualifications:

The Project Coordinator will be required to have: an advanced degree (e.g., M.S., M.A.) in student personnel administration, counseling/guidance, or a related discipline; three years' experience in program development and coordination;

Experience working with underrepresented (Black, Hispanic/Latino, American Indian/Alaska Native, Native Hawaiian/Pacific Islander), low-income, first-generation college students.

Preferred Qualifications:

A familiarity with TRIO programs will be highly preferred.

Licenses and Other Requirements:

Weekends & evenings on occasion

Physical Abilities:

Detect to understand appropriate written correspondence; operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer; communicate to exchange information in person, in writing, on the telephone and by email; stationary position for extended periods of time; move or transport light objects; position self to store and/or retrieve files

Working Environment:

Office environment; constant interruptions; occasional contact with dissatisfied individuals; driving to conduct work

Hiring Range $25/ hour

Posting Number: Staff004562022

Open Date: 08/22/2025

Close Date: 9/5/2025

Application Procedure/Special Instructions

To apply, visit https://careers.callutheran.edu/postings/12723

California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and University's policies, procedures, and processes.

Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.