"Payroll Compliance Specialist"

• Seeking an experienced Payroll Compliance Specialist to join Swinburne
• Full-time, ongoing position based at our Hawthorn campus
• HEW Level 8+ 17% super and staff benefits

About the Role

We’re seeking an experienced Payroll Compliance Specialist to join the Payroll team at Swinburne. This is a great opportunity for a specialist who is passionate about governance, enjoys improving systems and processes, and wants to make a meaningful impact.

In this role, you’ll ensure payroll compliance across legislation, enterprise agreements and internal policies, acting as a trusted expert on complex payroll matters. You’ll proactively engage with payroll, shared services, systems teams and key stakeholders, utilising your strong stakeholder management and communication skills to identify compliance risks, strengthen controls, support audits and drive sustainable, long term improvements.

If you’re ready to lead the way and make a real difference in payroll compliance, apply now or reach out to learn more.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

• Ensure the accuracy of payroll processing, ensuring all employees are paid correctly and on time.
• Identify and develop process improvements with other P&C Subject Matter Experts (SME’s) as required to achieve and maintain compliance.
• Ensure compliance with federal, state, and local payroll tax laws, regulations, company policies and enterprise agreements.
• Collaborate with internal and external auditors to provide payroll-related data and resolve any audit findings.
• Conduct regular payroll audit checks to verify accuracy and compliance.
• Provide expert guidance where required to P&C, managers and payroll staff on legislative interpretation and compliant payroll practices.
• Respond to escalated payroll enquiries, complex entitlement queries, and exception cases.
• Work with relevant colleagues to ensure payroll system configuration and master data integrity are compliant and up to date.
• Contribute to system enhancements, automation and process improvements to strengthen compliance and reduce risk.

Qualifications

• Postgraduate qualifications or progress towards postgraduate qualifications and extensive relevant experience; or extensive experience and management expertise; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page!

To Apply

Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Talent Acquisition team at talentacquisition@swin.edu.au.

Applications Close: February 19th at 11.00pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities. Adjustments can be requested at any time during the recruitment process. For Reasonable Adjustment requests, including accessible formats for the PD, application form or any other document, please contact DCR@swin.edu.au or call +61 3 9214 3550.

Please note the above number and DCR email address are for disability or reasonable adjustments queries only. General enquiries about the role can be sent to the Talent Acquisition team at talentacquisition@swin.edu.au (general enquiries will not be answered by phone).

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.

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