"PROGRAM COORDINATOR"

To assist in the operation of programs and multiple projects, exercising independent judgment and authority as required. Responsible for all phases of programs, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation.

• Coordinates programs to ensure that implementation and prescribed activities are carried out in accordance with specified objectives; may supervise personnel in assigned programs or project areas.
• Develops and coordinates the implementation of multiple projects and programs. Performs advanced level project assistance in support of the success of the Student Services area for the School of Nursing and the mission of the School of Nursing.
• Coordinates application, admission, and progression activities and resources for programs.
• Designs and implements communication plans and participates in outreach and events to connect with, recruit, and engage prospective students.
• Supports students through the application and enrollment process, including designing and conducting workshops for prospective students and newly admitted students.
• Coordinate and facilitate admission application processing and tracking and follow up with applicants regarding admission requirements and ensure deadlines are met.
• Provides information to prospective students and answers inquiries.
• Create and maintain data and reports to track applicants, enrollments, and progression of students through the program.
• Coordinate course scheduling and troubleshoot any course registration issues.
• Create and maintain Excel spreadsheets and pivot tables to track admission, progression and graduation of students.
• Coordinate and track students requesting readmissions, leaves of absence, and/or admission deferments.
• Guide students with the course registration and assist with solving any issues.
• Process purchase requisitions and is responsible for controlling expenditures in accordance with budget allocations for events and the program.
• Coordinates the various activities of the programs.
• Coordinates long and short-term programs, including performing feasibility studies and estimating the cost of the program.
• Represents department in official functions.
• Reviews program records and reports of activities and recommends modifications to methods or procedures as required.
• Drafts brochures, letters, agendas, and contracts.
• May plan, develop, organize, and coordinate research and survey designs.
• Attends meetings, conferences, and seminars related to the program's mission and goals.
• Coordinates and organizes seminars, conferences, and presentations.
• Provides appropriate reports as required for the project or program.
• Provides ongoing staff development, on site demonstrations and field-based experiences related to projects or programs.
• Creates and conducts formal training or gives instruction regarding program policies and procedures.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.
• May coordinate training activities of the program.
• Performs other duties as assigned.

Supervision Received: General direction from department manager, director, or assigned supervisor. Supervision Given: Supervises all assigned professional and support personnel. Required Education: Bachelor’s degree in a related field from an accredited university. Preferred Education: Master’s degree in Business, Higher Education or Student Personnel Services or related field. Licenses/Certifications: None. Required Experience: Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the programs, or one (1) year of the required experience with a Master's degree, or five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or seven (7) years of the required experience with a High School Diploma or equivalent. Preferred Experience: Two years of higher education experience, preferably in academic advising, admissions, and/or student recruitment. Equipment: Use of standard office equipment. Strong computer skills and knowledge of Microsoft, including but not limited to Word, Excel, PowerPoint, and Outlook. Working Conditions: Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. Other: Ability to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision making and problem-solving ability. Must demonstrate effective project management skills, and the ability to develop and maintain strong working relations with internal and external agencies and entities. Strong computer skills and knowledge of Microsoft, including but not limited to Word, Excel, PowerPoint, and Outlook. Exceptional organizational skills, and able to manage competing priorities, and complete tasks with attention to detail within stated deadlines. Ability to work independently as well as part of a team. Bilingual Preferred (English/Spanish).