Program Coordinator

Posting Details

Working Title
Program Coordinator

Type of Position
Staff - Full Time

Department
College of Nursing

Appointment Length
July - June (12 mo)

Benefits Eligible?
Yes

F.T.E.
1.00

Description of Job Duties and Responsibilities

• Performs general administrative functions for the College of Nursing.
• Coordinates collection of specialized information and forms for each clinical agency. She enters this information into our database as appropriate.
• Provides correspondence to clinical agencies.
• Coordinates Advisory Council meetings by sending out invites, tracking responses, making arrangements for food and meeting place, taking minutes, and distributing information.
• Serves as a liaison between clinical agencies and FSU College of Nursing Administration.
• Purchasing supplies for the clinical component of courses, in particular for the Skills and Simulation Labs. As part of this responsibility she reconciles charges to P-card.
• Performs statistical and special assignments related to the accreditation requirements for clinical component.
• Provides information and advice to students and faculty relative to program requirements and activities.
• Coordinates scheduling of appointments and meetings with clinical agencies.
• Assists faculty as needed and time permits.
• Enhanced administration and responsibilities associated with our required use of a new tracking system, American DataBank, which now includes ASN (Traditional, Weekend and LPN - ASN ), BSN (Traditional and RN to BSN ) and school nurse, faculty, and clinical adjuncts.
• Administration of My Clinical Exchange.
• Assists with renewal of clinical agency contracts (done on a yearly basis) and helps with the establishment of new clinical agency agreements by typing contracts and ensuring that they are received back prior to start of clinical rotations.
• Other duties as assigned.

Minimum Required Education

Job requires broad trade knowledge or specific technical or business knowledge received from a formal registered apprentice or vocational training program or obtained through an associate’s degree of over 18 months and up to 3 years beyond high school.

Minimum Required Qualifications

Over six and up to twelve months of experience; however, any equivalent combination of education and/or experience is acceptable which provides an applicant the listed knowledge, skills, and abilities and the capability to perform the essential functions of the job.

Preferred Qualifications

• Knowledge of Microsoft, Excel, PowerPoint, Access and other Microsoft programs.
• A minimum of 3 years experience as an administrative assistant in higher education.
• Excellent word processing skills.
• Working knowledge of agency contracts.
• Knowledge of medical terminology.
• Ability to type with speed and accuracy.
• Ability to operate office equipment and machines.
• Knowledge of vocabulary, grammar, punctuation and spelling.
• Ability to organize and coordinate activities.
• Ability to do basic statistical analysis.
• Ability to use other databases and software as needed.