"Registrar"

Registrar

Company: Milwaukee School of Engineering

Job Location: Milwaukee

Category: Registrars

Type: Full-Time

Who We Are

Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor’s and Master’s degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention.

A Small University Dedicated to Achieving Big Things

MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE’s top priority is serving our students. By joining our community, you are building the leaders of tomorrow.

Our Mission

MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. Under the leadership of Dr. John Walz, MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual.

Summary

MSOE invites applications for a full-time Registrar to join our Registrar department! The Registrar oversees all functions of the Registrar’s Office including course scheduling, registration, grading, academic status appeals, graduation audits, transfer credit processing, academic catalog, and institution reporting of student enrollment and graduation data. In addition to managing daily operations, the Registrar leads initiatives related to process improvement, change implementation, and cross-functional project management aimed at enhancing the student experience and ensuring institutional compliance and data integrity.

Essential Job Functions

Leadership and Supervision

• Oversee all the functions of the Registrar’s Office.
• Supervise and develop staff within the Registrar’s Office.
• Prepare and monitor annual budget.

Records and Data Management

• Uphold the integrity of student academic records and ensure compliance with academic policy and standards.
• Maintain confidentiality of student records in accordance with FERPA.
• Manage the Student Information System (Jenzabar), ensuring accurate data entry, tracking, and reporting.
• Determine legitimate access to student information and manage system permissions.

Policy, Collaboration, and Service

• Serve as module owner for advising and registration systems.
• Collaborate with academic leaders, including Department Chairs, to revise, implement, and clarify academic policies and procedures.
• Partner with Information Technology to support, maintain, and enhance student systems and ensure data accuracy, security, and integration across platforms.
• Serve on faculty and administrative committees.

Other Duties and Responsibilities

• Serve on various task forces, as needed, to make a positive contribution to campus.
• Lead or support cross-functional initiatives related to project management, change implementation, and process improvement that impact academic operations or student services.
• Work with Assistant VP of Curriculum & Knowledge Management and Academic Chairpersons to revise or clarify academic policies and procedures.
• Work toward continuous improvement within the office and in our interaction with other offices on campus.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Qualifications

• Bachelor’s degree required; Master’s degree preferred.
• Minimum of 3 years of progressive experience in a Registrar’s Office or related administrative role.
• Proficiency with integrated student information systems (e.g., Jenzabar, Banner, Colleague).
• Strong organizational, interpersonal, and communication skills.
• Demonstrated ability to maintain confidentiality and deliver student-centered service.

Skills and Abilities

• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before others and communicate in both written and oral form.
• Ability to use numbers to solve problems involving concrete variables in standardized situations.
• Ability to apply commonsense understanding to carry out written or oral instructions.

Physical Demands

While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.

Work Environment

This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, and filing cabinets.

Why Join MSOE?

At MSOE, we invest in our employees’ professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit www.msoe.edu/hr.