"Secretary II - Multiple Vacancies"

Position Summary

Rutgers, The State University of New Jersey is seeking a Secretary II for the Brandt Behavioral Health Treatment Center & Retreat within Rutgers University Behavioral Health Care. The primary purpose of the Secretary II is to provide secretarial and administrative services to Unit.

Key Duties:

• Ensures completion of typing assignments in accordance with established department format.
• Prepares and maintains attendance records for the department.
• Acts as principal liaison with the Access/Transfer Center on daily operations.
• Coordinates meeting arrangements on an as needed basis in a professional and courteous manner.
• Notifies participants of meetings particulars in a timely manner.
• Prepares and distributes minutes within appropriate time frames.
• Maintains appropriate log sheets and records needed for efficient operation of department.
• Receives, audits and submits staff's daily schedules to data control.
• Prepares weekly or monthly reports for department staff review.
• Greets patients and visitors in a prompt and courteous fashion.

Minimum Education and Experience:

Graduation from an accredited program in secretarial studies plus three (3) years of full-time secretarial experience required. An additional year of experience is required in lieu of the secretarial program. Experience college credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two years of secretarial experience.

Physical Demands and Work Environment:

PHYSICAL DEMANDS: Position requires standing to 1/3 of the time; requires walking under 1/3 time; requires sitting to 2/3 time; reach with hands and arms up to 2/3 time; climb or balance under 1/3 time, stoop, kneel, crouch, or crawl under 1/3 time, talk or hear over 2/3 time, requires lifting up to 10 pounds less than 1/3 time.

WORK ENVIRONMENT: Moderate noise (examples: business office with computers and printers, light traffic).