"Senior Evaluations Specialist"

Job Description

In addition to the salary, this position qualifies for the choice of one of the Districts excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents, and one health plan costing an estimated $60,000 for the District for fiscal year 2025-2026. We offer two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO]); dental (Delta Dental PPO); vision (VSP Choice); life insurance for the employee (The Hartford); life insurance for eligible dependents (The Hartford); a long term disability/income protection plan (The Hartford); and an employee assistance plan (Anthem EAP).

In addition, the District contributes an additional 26.81% of the employees salary towards an eligible employees pension (CalPERS).

Employees may also elect to participate in optional plans including purchasing additional life insurance for themselves and their eligible dependent(s); enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District); and set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s).

Classified employees also earn 10 to 22 days per year of vacation (based on years of service), and up to 12 sick leave days (pro-rated for less than full-time positions). There are currently 20 paid holidays.

Position Description

POSITION SUMMARY

The Senior Evaluations Specialist reports to the Dean of Enrollment Services at Evergreen Valley College. The work schedule is 12 months per year; 40 hours per week; Monday – Friday; 8:00 a.m. – 5:00 p.m. This position is represented by CSEA (California School Employees Association), Chapter 363.

POSITION PURPOSE

Under the direction of an assigned administrator, the Sr. Evaluations Specialist performs a full range of duties in the Evaluation function including evaluating transcripts, auditing and evaluating independently prior college education credit, course equivalency, high school credit and other measures utilized to determine completion of units to be granted to incoming students. The position also evaluates graduation candidates academics to assure District and State general education requirements have been met. This position provides support and guidance to the day-to-day operations, problem-solving and decision-making process in regards of the College evaluation activities.

KEY DUTIES AND RESPONSIBILITIES:

• Evaluate transcripts from other colleges, high schools or other institutions; determine number of equivalent units accepted from other colleges, converting units where applicable and determining which classes meet graduation requirements.
• Evaluate student records for graduation and make final determination of degree awards; input graduation information from student degree application into student information system; resolve discrepancies regarding major codes and degree availability status; approve degrees according to established procedures.
• Advise and assist counselors and students concerning graduation requirements, foreign student documents and transcripts, course and unit evaluations; evaluate, review, approve or deny graduation petitions, certificates of achievement and academic renewal.
• Evaluate and grant credit for special programs.
• Respond to requests for course descriptions from other institutions in a timely manner.
• Assist with correcting student academic records and recalculating grade points and semester units; enter academic notations; post credits and grades.
• Complete State-mandated reports on graduation statistics, survey requests and questionnaires.
• Reconcile grade and positive attendance edits with missing grades and hours; compile and monitor late lists of grades and census.
• Provide specialized information and assistance to students, staff, counselors, administrators and others regarding course equivalencies, school policies and procedures, credits from prior learning, military credit, test scores and graduation requirements; resolve problems as necessary.
• Plan and implement cap and gown, honor cord and announcement sales and distribution; prepare letters to candidates and distribute to candidates; assist in planning and coordinating graduation ceremonies; order diplomas.
• Assist in certification of enrollment for students obtaining financial aid, insurance, employment and deferment of loan payments.
• Assist in processing of official transcript requests; receive requests, file, prepare transcripts and test scores.
• In addition to performing work of Evaluation Specialist I, the position will be responsible for the following duties: Utilize the Degree Audit System to increase the overall accuracy of evaluations and decrease the time required to complete the graduation petition process for students.
• Work closely with the articulation personnel in carrying out transfer agreements and completing the ADT transfer certification process (eVerify) with accredited colleges and universities.
• Assist articulation personnel with the review and accuracy of the student degree audit output report to ensure programmatic compliance.
• Review student records and calculate grade point averages; calculate awarded degree and certificate data and statistical information as requested.
• Serve as technical content (evaluations) resource to Admissions and Records staff and other departments on campus.
• Prepare reports pertaining to degree completion and transfer rates (ADT) for review by graduation committee, special programs, and administrators.
• Assist the supervisor in streamlining the graduate petition process and procedures to ensure compliance with Title V rules and regulations.
• Perform other related duties as assigned.

EMPLOYMENT STANDARDS

Knowledge of:

• College policies, procedures, graduation requirements and general education certification.
• International and domestic transcripts for graduation and/or GE certification.
• College codes and California Articulation numbers assigned by the State Chancellors Office.
• Title V of the California Code of Regulations.
• Proper techniques involved in evaluating transcripts.
• Record-keeping techniques and research methods.
• Oral and written communication skills.
• CSU, UC and other community college system schools.
• Interpersonal skills using tact, patience and courtesy.
• Principles and practices of supervision and training.
• Technical aspects of field of specialty.

Skills and Ability to:

• Analyze a variety of written material and data, including course descriptions, college catalogs, test scores and State education codes.
• Add, subtract, multiply and divide quickly and accurately.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing.
• Read, interpret, apply and explain rules, regulations, policies and procedures.
• Complete work with many interruptions.
• Maintain records and prepare reports.
• Establish and maintain cooperative and effective working relationships with others.
• Train and provide work direction to others.
• Work independently with little supervision; prioritize work and meet schedules.

Required Qualifications

EDUCATION AND EXPERIENCE

• An Associate degree from an accredited institution.
• Three years of experience in student services, college admissions, academic counseling, or other environments dealing with college degree programs.

Districts Diversity: Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination. Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the Districts hiring policy; or demonstrated equivalent transferable skills to do so.

Desired Qualifications Foreign Degree

For positions that require a degree or coursework: Degree(s) must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education. All degrees and credits earned outside of the United States must have a U.S. evaluation (course by course) of the transcripts and must be submitted with the application. Degrees earned outside of the U.S. without a U.S. credential evaluation attached, will not be considered.

Working Environment

Environment: Typical office environment. Constant interruptions and frequent interaction with students, staff and the public. Physical Demands: Dexterity of hands and fingers to operate a computer keyboard. Sitting or standing for extended periods of time. Hearing and speaking to exchange information in person or on the telephone. Light lifting of materials. Reaching to file and retrieve records.

About San Jose/Evergreen Community College District

The District is represented by dedicated and talented employees who are passionate about providing our student population with the best educational experience possible. The District recognizes that cultural diversity in the academic environment promotes academic excellence; fosters cultural, racial and human understanding; provides positive roles models for all students, and creates an inclusive and supportive educational and work environment for its employees, students, and the community it serves. As of Spring 2024, with enrollment of approximately 15,655 students per semester, and an extremely diverse student population (Hispanic/Latino 45.20%, Black/African-American 3.45%, Asian/Pacific Islander 31.70%, American Indian/Native American 0.36%, White/Caucasian 12.76%) attaining educational goals reflecting 56% – Transfer to a 4-Year College/ University, the Districts emphasis on student success makes it a recognized educational leader in the State. The District encourages a diverse pool of applicants to serve as colleagues to an existing diverse classified staff consisting of 43.9% Latinx, 25.3% Asian/Pacific Islander, 4.2% Black/African American, 0.3% American Indian/Native American, 17.9% White/Caucasian, and as well as encouraging applications from all qualified, outstanding applicants.

Important Information

EQUAL OPPORTUNITY EMPLOYER STATEMENT: San José-Evergreen Community College District is an Equal Opportunity Employer committed to nondiscrimination on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, age, gender, gender identity, religion, sexual orientation, transgender, marital status, veteran status, medical condition, and physical or mental disability consistent with applicable federal and state laws.

CONTACT: Employment Services, Human Resources, SJECCD, 40 S. Market Street, San Jose, CA 95113, Phone: (408) 270-6414, Email: hremploymentservices@sjeccd.edu, Employment Website: https://sjeccd.peopleadmin.com, District Website: www.sjeccd.edu

APPLICATION PROCEDURES: Interested applicants MUST SUBMIT ONLINE ALL of the following materials by the First Review Date/Closing Date as listed on the job announcement. Applications received after the First Review Date will only be forwarded to the hiring committee at their request. 1. A completed online San José-Evergreen Community College District APPLICATION. 2. A COVER LETTER (Stating how you feel you meet the qualifications as outline in the job announcement). 3. A current RESUME/CURRICULUM VITAE. 4. TRANSCRIPT – (If Required) If a degree is listed as a requirement, transcripts (Not Diplomas) MUST INCLUDE confer or award date of stated degree. Unofficial transcripts will be accepted; however if the position is offered, official transcripts will be required prior to employment. If the transcripts or degrees are from outside of the United States, an official certification of equivalency to U.S. degrees by a certified U.S. credential review service (course by course of the transcripts) MUST also be submitted.