"Senior Research Administrator - Research Administration and Operations, Office of Research"

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 9/8/2025. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Commensurate with experience, education and qualifications.

Hours: 40 hours per week, exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

Job Summary

Manages the organization, planning, establishment, and monitoring of fiscal budget control of proposal submissions for faculty and unit research programs, as well as grant and contracts administration. Provides comprehensive pre-award services related to grants management, proposal preparation and review, as well as sub-award proposal related activities. Manages high volume and highly complex proposals. Reviews and guides others in the review of financial and administrative management requirements of grant and contract proposals, awards, and all pre-award activities, to ensure compliance with institutional and sponsor policies.

Core Responsibilities

• Manages, plans and directs the day-to-day work of staff, provides supervisory guidance, and sets priorities for the team to ensure completion. Ensure quality of tasks and services provided by self and for professionals supporting grants and contracts administration.
• Provides guidance and counsel on a wide variety of highly complex research administration matters to principal investigators, senior unit administrators, department heads, deans, and less experienced unit staff.
• Administers multiple programs, and projects.
• Provides comprehensive proposal support to principal investigators on highly complex grant or contract proposals which require task budgets, option years, multiple investigators, and multiple sub awards. Assists Principal Investigator with the development of budget and budget justification, interpretation of sponsor's proposal requirements. Provides a list of required proposal documents. Serves as the primary point of contact for the proposal process coordinating with the central office.
• Administers the financial and administrative aspects of complex grants and contracts with organization-wide impact.
• Serves as the liaison between the Principal Investigator and central offices.
• Advises Principal Investigators on matters related to applicable compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, and biosafety.
• Makes staffing recommendations and provides performance management for direct reports.
• Performs other duties as assigned.

Required Qualifications

• Bachelor's degree or equivalent attained through professional level experience.
• Eight (8) years of relevant experience or equivalent combination of relevant education and work experience.
• This position requires the ability to maintain the security and integrity of UTSA and its infrastructure.

Knowledge Skills, and Abilities

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Thorough knowledge of Federal Acquisition Regulations Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of F&A rates and other complex concepts in research administration.
• Thorough knowledge of OMB circulars/Uniformed Guidance.
• Knowledge of generally accepted accounting principles.
• Proficiency with computer and information management systems, demonstrated expertise in the use of Excel spreadsheets for budgeting and planning.
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
• Knowledgeable in applicable compliance requirements related to the use of human or animal subjects in research, financial conflicts of interest, and biosafety.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver's license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

Requires the regular engagement of colleagues within and outside of the unit, principal investigators, unit business officers, and sponsor representatives.

Physical Demands:

Sedentary work; sitting most of the time. Jobs are sedentary, if walking and standing are required, only occasionally. Exerts up to 10 lbs. of force occasionally.

This position may potentially be a hybrid, on-campus or remote location position depending on the finalist candidate and at the hiring department discretion. When an employee is required to work on campus, travel and parking expenses are the employee's responsibility. Applicants must be adaptable and open to working in either environment. Remote work may be considered, but please review potential tax implications in your state.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.