"Sr. Administrative Assistant - Pediatrics Primary Care"

We’re looking for a highly organized and proactive Administrative Coordinator to support our dynamic clinical team. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with providers, and has a knack for managing details with precision.

What Makes This Opportunity Unique:

At Cedars-Sinai, you'll have the chance to work in an exceptionally encouraging and collaborative environment. We are committed to your professional growth and offer opportunities to advance your career. You'll be part of an ambitious team that is determined to provide flawless administrative support to ensure the highest quality of patient care.

Primary Responsibilities:

• Coordinate and schedule meetings, appointments, travel, and conferences for individuals and teams.
• Respond to inquiries and route communications appropriately, advancing when necessary.
• Prepare, format, and edit a variety of documents including correspondence, reports, meeting minutes, and presentations.
• Compile and summarize financial and operational data to support budget planning, workforce tracking, and departmental reporting.
• Manage internal communications and distribute key information across the department.
• Order office and clinical supplies, and coordinate equipment maintenance.
• Process invoices, reimbursements, and expense reports; manage provider checkbooks and financial tracking.
• Maintain organized filing systems and documentation for easy access and compliance.
• Support physician referral processes, including acquiring authorization for referrals and managing physician referral workflows.
• Serve as a UKG/Time editor and may act as the department’s Safety Representative.
• Assist with insurance verification and ensure accurate documentation for patient and provider needs.

Qualifications

Education Requirements:

Minimum requirement: High School Diploma

Work Experience Requirements:

Minimum: 2 years of office and administrative experience

Preferred: Additional experience in healthcare or clinical administrative support is a plus

Preferred Skills & Experience:

Familiarity with Concur for travel and reimbursement processing.

Experience managing provider checkbooks and physician referral workflows.

Understanding of insurance processes and healthcare administrative operations.

Strong attention to detail, excellent communication skills, and a collaborative approach.