Staff Assistant/Administrative Services Part-Time - District (GRANT FUNDED)

Position Information

Job Title: Staff Assistant/Administrative Services Part-Time - District (GRANT FUNDED)

Time Base: 25 hours per week

Compensation: Salary Range: $2,928.05 - $3,696.26/Month, Hiring Range: $2,928.05 - $3,204.67/Month

Position Type: Classified

Department: Academic Affairs (121)

Job Description Summary

Positions assigned to this classification are professional level positions which support and are funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project. Under general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division.

Duties & Responsibilities

• Acts as a technical resource person in the Office of Instruction performing a variety of technical and clerical duties
• Provides information verbally or in writing where judgment, knowledge, and interpretation of policies and regulations are necessary in response to inquiries for information relating to the Division and its programs.
• Creates computer-based files that permit the management of data, production of technical reports, and maintenance of records. Establishes and maintains complex, interrelated filing systems.
• Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control.
• Maintains a variety of administrative and fiscal records
• Collects data and information pertaining to VEA, grants and special projects
• Reviews and routes grants applications to appropriate divisions and staff
• Updates and processes contracts related to the Office of Instruction
• Acts as college resource person in class scheduling, instructor assignments, course offerings, and related areas
• Schedules a variety of appointments, meetings, and staff development activities.

Minimum Qualifications

1. Three (3) years of clerical and technical experience in general office clerical work, including setting up and monitoring of budgets and preparing reports, or any combination of training and experience that could likely provide the desired knowledge and abilities.
2. Demonstrated proficiency in the operation and use of office productivity software for word processing, spreadsheet and database management and presentation software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet browsers, websites and E-mail.
3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.