Staff Assistant/Enrollment Services - Laney (GRANT FUNDED)

Position Information

Job Title: Staff Assistant/Enrollment Services - Laney (GRANT FUNDED)

Time Base: 40 hrs/week 12 months/year

Compensation: Salary Range: $4,684.89 - $5,914.03/Month, Hiring Range: $4,684.89 - $5,127.48/Month

Position Type: Classified

Department: Student Services -EOPS/DSPS (543)

Job Description Summary

Positions assigned to this classification are professional level positions which support and are funded by a categorically funded program/project. Continuation of the position is contingent upon refunding of the program/project. Under general supervision of a Dean, performs clerical and technical work in providing administrative and technical support to the Division, and performs a variety of duties related to the smooth functioning of the Division.

Duties & Responsibilities

• Act as technical resource person for the division performing a variety of clerical and technical duties.
• Provides information verbally or in writing where judgment, knowledge, and interpretation of policies and regulations are necessary in response to inquiries for information relating to the Division and its programs.
• Creates computer-based files that permit the management of data, production of technical reports, and maintenance of records. Establishes and maintains complex, interrelated filing systems.
• Performs a wide range of clerical and technical duties related to the operations of the Division including purchasing, personnel, vendor relations, recordkeeping, travel requests, and budgetary control.
• Independently sets up, monitors, and tracks budgets; prepares budget transfers, and maintains financial records of the division.
• Provides routine budget status reports to the division dean and other departments.
• Assists the Dean in tracking classified and faculty assignments in the Division and creates, files and/or processes personnel action forms, time sheets, absence forms, and other related forms.
• Processes student requests for grade changes, waivers, and related activities.
• Schedules a variety of appointments, meetings, and staff development activities. Frequently serves as the liaison and first line of contact from within the Division to faculty, students, staff, and the community.
• Collects and analyzes data and assists in the preparation of reports using applicable spreadsheets and prepares various presentation materials.
• May supervise student employees.
• Performs other related duties as required.

Minimum Qualifications

1. Three (3) years of clerical and technical experience in general office clerical work, including setting up and monitoring of budgets and preparing reports, or any combination of training and experience that could likely provide the desired knowledge and abilities.
2. Demonstrated proficiency in the operation and use of office productivity software for word processing, spreadsheet and database management and presentation software programs (e.g., MS Office Suite, MS Word, Excel, Access and PowerPoint) utilizing personal computers, internet browsers, websites and E-mail.
3. Understanding of, sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of Peralta Colleges’ students, faculty, staff and community.