Student Records & Transfer Credit Spec - Prof Staff PS -10

Primary Function

The Student Records and Transfer Credit Specialist performs duties related to the operations of the Registrar’s Office while supporting students, faculty, and staff in the implementation and maintenance of student records data and systems. This role serves as a direct resource for all front-line Registrar’s Office staff and supports functions including, but not limited to, transfer credit evaluation and degree audit processes. The position reports to the Registrar and works under the direction of the Assistant Registrars.

Duties and Responsibilities

• Manage and maintain all aspects of the transfer evaluation processes; including evaluation of transcripts, standardized exams, maintenance of transfer equivalencies and related work.
• Provide assistance and information to students, general public, and departments regarding transferability of courses.
• Maintain working knowledge of all front-line Registrar’s Office processes and provide support to front line staff.
• Assist with evaluation and calculation of NJCAA Athletic Eligibility.
• Assist with degree audit processes
• Maintain knowledge of university systems, resources, the University Catalog, and FERPA regulations.
• Assist with University student identification number validation.
• Provide technical support and training to the student functional areas in regard to University systems.
• Assist with regulated student data reporting and system testing and maintenance as needed.
• Participate in cross-training within the Registrar’s Office as necessary.
• Work occasional evenings and weekends as required.
• Perform other duties as assigned.

Required Skills and Preferred Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite or similar software and ability to operate general office equipment.
• Prior experience working with a University database is a plus; proficiency in Banner software desired.
• Ability to become proficient in multiple University Systems required.
• Ability to maintain confidential information.
• Must be team-oriented, flexible, dependable and able to successfully multitask.

Experience with the following University Systems helpful

• Banner
• Banner Document Management System (BDMS)
• DegreeWorks
• Google Workspace (Gmail, Drive, etc.)
• TES – Transfer Evaluation System
• Slate

Education/ Experience

Bachelor’s degree preferred. Associate degree and related registrar or other university office experience considered.

Physical Demands

This position requires good hearing, vision and manual dexterity skills for general office work including typing, filing, answering telephones, writing, the ability to sit or stand for extended periods, and occasionally requires lifting and moving heavy boxes.

Interested applicants should submit a Vincennes University application, cover letter, resume/cv, and full contact information for three professional references.