Student Services & Curriculum Coordinator, Aerospace

Job Summary

The Ann & H.J. Smead Department of Aerospace Engineering Sciences at CU Boulder welcomes applications for a Student Services & Curriculum Coordinator! This position will support the mission of Ann & H.J. Smead Department of Aerospace Engineering Sciences in the College of Engineering and Applied Science by helping develop and apply strategies and processes to assist in the execution of the undergraduate and graduate curriculum and to provide enrollment support to students, academic advisors, and faculty.

This position has responsibility for all aspects related to course scheduling and course catalog updates for the program. This includes scheduling courses, assigning rooms, managing enrollments, course proposals and revisions, and working regularly with department leadership and committees. This position will assist the advisors when students need help with enrollment issues, will assist faculty with reserving space for all course needs, and work in collaboration with the Academic Program Manager to ensure the integrated, department-wide course and classroom schedules are accurate and updated in a timely manner.

What Your Key Responsibilities Will Be

Course Scheduling

• Reviews and cleans up rollover courses in the University System to build and manage the course schedule for fall and spring terms.
• Addresses course scheduling change requests throughout the year.
• Responsible for completing and submitting all course scheduling forms.
• Secures instructional space in the Aerospace building as part of the academic rooming process.
• Manages wait lists and reserves capacity lists when appropriate.
• Manages enrollments in course sections, making any necessary adjustments.
• Maintains shared course schedule and curriculum information via documents and spreadsheets in SharePoint.
• Participates in Operations and Curriculum Committee meetings, course schedulers meetings, campus course scheduling and Registrar town halls meetings.
• Adds faculty, instructors, and teaching assistants to courses in CLSS as appropriate.

Enrollment and Student Services

• Manages course enrollment requests from students via the department web forms.
• Performs the PERC report review process for all undergraduate courses.
• Manages WebExpress forms (or appropriate tool) related to student enrollment.
• Co-manages shared curriculum email account in Outlook.
• Communicates with students when schedule changes are made in courses after registration opens in CU-SIS.
• Troubleshoots enrollment issues raised by students and advisors.

Curriculum and Room Reservation Administration

• Manages EMS software and updates for department spaces.
• Maintains the Grouper lists for EMS to ensure appropriate access.
• Helps maintain operations manual for the EMS processes specific to the department.
• Supports Academic Program Manager in facilitating the annual course inventory review.
• Makes necessary updates in CU-SIS to facilitate appropriate FCQ surveys for courses.
• Provides input and supports updating and maintaining the Aerospace curriculum operations manual.

Other

• Serves as the back-up for AES Curriculum Team.
• Assists with department events such as graduation, projects symposium, and other events.
• Participates in professional development activities and serves on unit, college, or campus committees as applicable.
• Stays apprised and current on relevant University and State of Colorado policies and procedures.