"Temporary Office Support- Biology"

Temporary Office Support- Biology

SUNY Brockport

Salary: $22.84 Hourly
Location: SUNY Brockport
Job Type: Temporary Classified Full-Time
Job Number: 2500261
Division: College of Arts and Sciences
Department: Biology
Opening Date: 01/21/2026
Closing: 2/19/2026 11:59 PM Eastern

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer.

SUMMARY

The Department of Biology at SUNY Brockport is seeking a temporary administrative assistant to manage all secretarial and clerical activities of the Department, assist the Chair in the day-to-day functioning of the Department, organize and maintain files, assist in record keeping; property and key control; access the University online resources such as Banner, ARGOS, BI, and Brightspace; and gather necessary information to assist the Chair of Biology in class scheduling.

JOB FUNCTIONS

Essential Functions:

Office Management (80%)

• Drafts faculty/staff meeting agendas and takes minutes
• Answers all calls to department extension
• Maintains office supplies and troubleshoots equipment issues
• Onboards adjuncts, TAs, work-study students (paperwork, keys, signage)
• Manages work-study schedules and timesheets
• Coordinates facilities requests (repairs, surplus, movers)

Purchasing (10%)

• Organizes equipment replacement requests (quotes, requisitions)
• Assists faculty/staff with reimbursement requests (grants, FSA)
• Reviews and submits pre-approval/reimbursement documents

Forms and Typing (10%)

• Creates and maintains Machforms for reservations and department processes
• Runs Argos reports for enrollment, grades, course inquiry and advisor data
• Maintains spreadsheets for majors/minors
• Drafts job requisitions in NEOED and assists with searches
• Prepare acceptance packets for accepted students

REQUIREMENTS

Minimum Qualifications:
Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Preferred Qualifications:

• Excellent communication and interpersonal skills.
• Excellent organizational skills, ability to prioritize work.
• Proficient in Microsoft Office and software such as Banner, NEOED, Business Intelligence, EagleMart
• Ability to use or learn to use College online resources
• 1-year experience in an administrative assistant position at SUNY Brockport
• Associate's degree or equivalent experience

ADDITIONAL INFORMATION

Work Schedule:
37.5 hours/week: Monday - Friday 8:00am - 4:00pm

Benefits:
Benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions:
This position is not eligible for visa sponsorship.
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by February 5, 2026.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

To apply, please visit https://www.schooljobs.com/careers/brockport/jobs/5205977/temporary-office-support-biology