UMC Event Setup Lead

Job Summary

The University Memorial Center (UMC) at the University of Colorado, Boulder is seeking applications for a UMC Event Setup Lead position! This position provides lead support for the setup staff who provide event setup functions for the many lectures, meetings, banquets, and conferences that take place in the UMC. Setups are based on information provided by the CU Events Planning and Catering Office who work with clients to determine event and meeting setup needs. This role will lead the UMC setup team in the daily and annual cleaning of event and meeting spaces in the UMC, as well as offices and exterior spaces of the UMC. This includes supervision, training, and coaching for full time employees and student staff on event setup, cleaning and maintenance procedures, and safety in the workplace.

What Your Key Responsibilities Will Be

Event Setup

• Lead the setup team in providing timely and expected setup support per customer requests (through EMS, 7Pts, When to Work, and other software systems) in the ballroom, meeting rooms, and other event spaces throughout the UMC and various off-site locations.
• Meeting and event spaces are routinely turned over several times during a shift and this position leads staff in the resetting and cleaning of spaces in preparation for the next event or meeting.
• Lead staff in the daily cleaning, annual maintenance, and quality control of all event furniture, event and meeting spaces, offices, outdoor spaces, storage rooms, and other spaces as assigned throughout the UMC.
• Lead team in the moving of furniture, office equipment, and other large items in support of the UMC and its operations.
• Report damaged or broken equipment to the UMC Maintenance staff to initiate repairs.
• Provide professional AV/PA backup support for the AV Team, providing conference-related AV services as needed.
• Cleaning includes emptying waste and recycling receptacles, cleaning carpets, stripping and sealing of hard floors, window cleaning, washing walls, cleaning furniture, and other cleaning as assigned.
• Work collaboratively and coordinate work flow with the UMC Morning Setup Lead, transitioning work assignments and projects to its team to complete.

Personnel Management

• Trains new staff in all aspects of their job.
• Schedule work assignments, forecasts division of labor/resources, monitors work completion, and ensures availability of necessary supplies and equipment.
• Review time keeping systems to ensure employee time is recorded correctly and submitted weekly.
• Assist AV & Setup Manager with full time staff and student employee evaluations, coaching sessions, trainings, and other duties as needed.
• Participate in UMC leadership, planning, and staffing meetings and represents the UMC in Division meetings or committee work as needed and as appropriate.

Other Responsibilities

• Operate University vehicles to acquire parts and supplies or to off-site event locations.
• Represent the UMC Setup and AV Manager as needed at internal and external client meetings.
• Serve as back-up administrator for the 7Points software system.