Job Description

Job Title

Vice President, Administrative Services

Position Type

Management

Position Code

2APR01

FTE

1.0

Pay Rate (or Annual Salary)

$182,205 - $221,496/annual

Job Location

Chabot College, 25555 Hesperian Blvd., Hayward, CA 94545

Department

Administrative Services

Job Summary

The Chabot College Community

Chabot College is committed to educational equity in its academic programs and college services so that students may achieve their personal, educational, and career goals. Our equity work today builds upon a strong history: the Puente and Umoja programs were first created at Chabot College, and have since been replicated across the state. These programs have paved the way for a series of additional educational and student support programs intentionally focused on equity that thrive at Chabot College today. Chabot College is located in Hayward, California, the third most diverse city in the United States. We serve a highly diverse student population and are proud to be designated as a Hispanic Serving Institution. Information about the demographics of our campus community can be found here.

Serving our diverse community requires a culturally-responsive approach that recognizes the myriad strengths and assets that our students bring to the campus community. We do so by promoting a classroom and co-curricular learning environment that is inclusive, collaborative, engaging, and challenging, and where respect, dignity, and integrity are core values. We see students as producers of knowledge, not just consumers of knowledge. We work to reframe inequities as a problem of practice, and view the elimination of inequities as an individual and institutional responsibility.

Joining Our College Community

We seek equity-minded applicants who demonstrate they understand the benefits diversity brings to an educational community. We look for applicants who:

1. Value and intentionally promote diversity and consciousness of difference
2. Demonstrate cultural humility and an ongoing desire to improve cultural competence
3. Are dedicated to addressing issues of social justice
4. Accept their shared role and responsibility in addressing opportunity and achievement gaps experienced by students
5. Have experience and success in closing student equity gaps and engaging in equitable practices, or are knowledgeable and enthusiastic about implementing practices that achieve these goals
6. Actively seek to identify, disrupt, and remove institutional and/or systemic barriers that adversely impact historically marginalized communities
7. Empower the underrepresented and underserved
8. Foster students potential to become global citizens and socially responsible leaders
9. Believe that all people have the right to an education and work environment free from fear, harassment, or discrimination

The Chabot-Las Positas Community College District is seeking a Vice President, Administrative Services for Chabot College in Hayward, California.

MANAGEMENT RESPONSIBILITY

The Vice President, Administrative Services is a management position designated by the Board of Trustees of the Chabot-Las Positas Community College District. The incumbent is responsible for the satisfactory completion and/or coordination of the listed duties and responsibilities either directly or through administrative review. The incumbent is charged by the Board of Trustees with the satisfactory implementation of Board policy and District and College procedure as applicable to the position. In addition, the incumbent is expected to participate in the formulation of District policies by making appropriate recommendations for improvements or additions in policy or procedure through his or her reporting authority and/or by serving on District-wide committees.

GENERAL DESCRIPTION

The Vice President, Administrative Services is the chief business and financial officer for the college and is responsible for the overall design, development, organization, delivery, supervision, evaluation, and fiscal management of a comprehensive financial and administrative services program that may include fiscal services, college budget development and management, expenditure control, purchasing control, college cash management function, college facilities, college facilities rental, campus technology, college mailroom, college switchboard, college safety and security, college bookstore, college cafeteria, college box office, and in coordination with district central services, college maintenance and operations, college capital construction, and college personnel services. This position reports directly to the College President, works collaboratively with the Vice President, Academic Services and Vice President, Student Services and works collaboratively with the Vice Chancellor of Business Services and other District related service units.

APPOINTMENT

The Vice President, Administrative Services shall be appointed by the Governing Board upon the recommendation of the College President and the District Chancellor.

Representative Duties

The Vice President, Administrative Services shall perform such duties as:

1. Develop, direct, coordinate, and supervise the programs, personnel, operations, and activities of all college business services programs and ensure compliance with district policies, Education Code, and State and Federal regulations;
2. Directly supervise administrative services personnel;
3. Prepare and administer the annual budget for all administrative services operations;
4. Assume responsibility for the completion of all necessary State and Federal reports;
5. Participate in college long-range planning for programs, services, and facilities and coordinate financial planning with planning activities;
6. Develop and administer the colleges financial, business, and operations policies, procedures, and regulations;
7. Coordinate and supervise the preparation and expenditure of the colleges annual operating budget; exercise expenditure and purchasing control;
8. Prepare regular financial reports to the College President, college budget study committee, and other appropriate groups;
9. Manage college operation activities, including the maintenance of college buildings and grounds areas and custodial services; coordinate with District Maintenance and Operations the maintenance of buildings and grounds and custodial services;
10. Administer the college facilities master calendar and facilities rental program;
11. Administer college bookstore and cafeteria services;
12. Administer college bursar functions and the college box office;
13. Coordinate college-level planning for new facilities and renovations and coordinate district staff and contractor transactions during the construction of buildings and facilities;
14. Assure compliance with all Federal and State regulations related to business services and college operations;
15. Coordinate the evaluation of all assigned staff and assess the effectiveness of all programs and services;
16. Coordinate college personnel services with district and college staff;
17. Administer the campus technology goals and objectives;
18. Work and coordinate with Vice Chancellor of Business Services and other related District service units;
19. Serve as a member of the District and College Committees as designated by the President and the Chancellor;
20. Serve as an administrative associate to the College President and, when designated, assume direct responsibility for the college during the absence of the President;
21. Serve as Evening/Saturday administrator as required.
22. Assume other duties and responsibilities as may be assigned by the College President.

NOTE: This class specification does not necessarily include all of the duties and responsibilities of the position.

Minimum Education and Experience

Knowledge of: Budget development, fiscal management and planning, and computers and computer applications that support management systems and business office functions.

Education: A Masters Degree is required; preferably in Business, Public Administration, Accounting, or a related area.

Experience: Five years required of related full-time responsible experience in business or public administration which preferably includes accounting, budgeting, organizational and technology planning, emergency preparedness, and related administrative functions, or the equivalent.

Minimum Qualifications

Demonstrate sensitivity to and an understanding of the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, including those with physical and/or learning disabilities.

EEO Statement

It is the policy of this District to provide equal opportunity in all areas of employment practices and to assure that there shall be no discrimination against any person on the basis of sex, ancestry, age, marital status, race, religious creed, mental disability, medical condition (including HIV and AIDS), color, national origin, physical disability, family or sexual preference status and other similar factors in compliance with Title IX, Sections 503 and 504 of the Rehabilitation Act, other federal and state non-discrimination regulations, and its own statements of philosophy of objectives. The District encourages the filing of applications by both sexes, ethnic minorities, and the disabled.