"Women Who Empower (WWE) Innovator Award Administrator - TEMP"

About the Opportunity

Administrative Support Staff - Women Who Empower Innovator Awards

Position Overview

Provide administrative support for the Women Who Empower Innovator Awards application cycle, ensuring smooth operations from call for applications through finalist selection. This role supports the Special Assistant and Project Manager of Alumni Relations and Annual Giving and works in partnership with the Executive Director of Women's Entrepreneurship in managing a high-volume application process with attention to detail, accuracy, and adherence to established timelines.

Key Responsibilities - Application Cycle Management

Application Period (February 1 - March 1)

• Monitor application submissions daily and track volume across award categories to ensure balanced representation
• Send application deadline reminder communications to prospective applicants
• Provide technical support to applicants experiencing issues with the online application portal
• Review incoming applications for completeness and flag missing required fields

Verification & Data Management (March - April)

• Conduct degree verification by cross-referencing applicant information with university records in ascend
• Coordinate with Registrar's office through designated liaison to verify discrepancies (minimum 2-week turnaround required)
• Verify and update applicant address information using ascend database
• Flag records with outdated or inconsistent information on tracking spreadsheets
• Follow up with individual applicants to collect missing application information after deadline
• Manage data extraction and organization for reader distribution

Reader & Judge Support (April - May)

• Maintain a record of readers and judges and properly code in data management platform
• Prepare and distribute application packets to readers, grouping applications by venture theme
• Compile and organize reader scorecards as they are returned
• Prepare semifinalist application materials for judge review
• Schedule and coordinate finalist presentation meetings
• Maintain confidential records of all evaluations and scores

Administrative Support

• Maintain organized filing system for all application materials and evaluation documents
• Ensure adherence to established timeline and alert Executive Director of Women's Entrepreneurship of potential delays
• Support communication with readers, judges, and applicants as needed
• Assist with preparation of final recommendations for approving authority
• Coordinate notification process for awardees and non-awardees by July 31 deadline
• Other duties as assigned to support the Advancement Division

Required Qualifications

• Strong attention to detail and ability to identify discrepancies in data
• Proficiency with database systems (experience with ascend preferred)
• Advanced skills in Microsoft Office Suite, particularly Excel for data management
• Experience with WordPress or similar content management systems
• Excellent organizational skills and ability to manage multiple deadlines simultaneously
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Demonstrated ability to work independently and problem-solve

Preferred Qualifications

• Experience with Qualtrics or Canvas learning management systems
• Familiarity with university advancement or alumni relations operations
• Knowledge of entrepreneurship or innovation programming
• Previous experience supporting awards or scholarship programs

Time Commitment

This position requires approximately 35 hours per week with peak periods during March - May application review cycle.

Position Type

Temporary

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

This job is for a current or anticipated job vacancy.

Pay Rate: 24.00