"Academic Advisor"

Job Description

The Dodge Family College of Arts and Sciences is looking for an Academic Advisor to join its team. At the University of Oklahoma, Academic Advisors play a critical role in student success. Advisors oversee student degree planning by recommending course sequencing and monitoring progress towards degree completion. Advisors communicate information regarding academic programs, policies, and procedures based on students' individual needs. Advisors assist students in realizing their educational, professional, and personal goals by offering specialized guidance. Advisors operate within an extensive campus network of institutional resources designed to help students maximize their college experience.

All Academic Advisors at the University of Oklahoma receive comprehensive training that is guided by the highest professional standards in the field and reflect the NACADA Academic Advising Core Competencies Model. Advisors are provided opportunities for professional development and career advancement that are self-directed and encompass the wide offerings of the profession.

• Engage in and successfully graduate from the Academic Advisor Training Program
• Demonstrate a working knowledge of state, university, college, and major policies and procedures
• Conduct individual academic advising appointments for a designated caseload that addresses short term scheduling and long-term degree planning
• Guide students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the General Education curriculum, degree requirements, and academic opportunities
• Assess the holistic needs of students, provide support, and refer to appropriate campus partners
• Utilize sound access and opportunity practices to develop a rapport of trust with assigned students
• Demonstrate timely responsiveness to communications via phone and email
• Manage administrative tasks associated with preparing and completing academic advising sessions. Evaluate, update, and securely maintain student and advising records
• Process academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic Progress Appeal, and petitions
• Review mid-term grade reports and follow college specific protocol to proactively address academic challenges
• Meet with students on Academic Probation/Reinstatement to develop their academic success plans
• Advise transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and degree completion
• Conduct proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress
• Conduct graduation checks and degree and minor clearances
• Participate in institutional retention and completion initiatives
• Meet with prospective students and assist with programming for college recruitment and orientation events
• Engage with the Academic Advising Community through monthly meetings and professional development opportunities
• Performs various duties as needed to successfully fulfill the function of the position

Academic Advisors serve as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.

Job Requirements

Required Education: Bachelor's degree

Equivalency/Substitution: Will accept 48 months academic advising or student services experience in lieu of a Bachelor's degree.

Skills:

• Effective verbal and written communication.
• Proficiency in Microsoft Office to include Outlook, Word, Excel, PowerPoint, and ability to navigate and maintain databases.
• Ability to communicate well and build rapport quickly with students, faculty, and staff.
• Detail oriented for accuracy of data and information.
• Highly organized and ability to handle multiple projects and deadlines.
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures.
• Willingness to work independently, collaboratively, and under supervision.
• Ability to maintain confidentiality and secure sensitive information.

Certifications: None

Advertised Working Conditions:

• Sitting for long periods of time.
• Communicate effectively.
• Ability to engage in repetitive motion.
• Standard office environment.
• Frequent exposure to pressure caused by deadlines and busy periods.
• Ability to work effectively with a wide range of constituencies.
• Requires contact with other departments and university officials.

Departmental Preferences:

Master's degree in academic advising, higher education administration, student development, or counseling preferred.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.