"REVISED Academic Advisor"

Job Description

Academic Advisors in the Center for Major and Career Exploration help students explore their interests, values, and skills to determine a best fit for their major and future career. Assist all students who desire assistance in choosing a major and identifying a future career direction. Advisors also advise first year Exploratory students and assisting them in successfully exploring majors, selecting a degree plan, and matriculating to their degree granting colleges.

Primary duties include but are not limited to:

• Advising Exploratory students in exploring and choosing their academic major(s), planning their degree program(s), and identifying potential career paths
• Discussing career opportunities, preparation for graduate or professional school, internship opportunities
• Interpreting state, university, college, and major policies and procedures
• Conducting individual academic advising appointments for a designated caseload that addresses short term scheduling and long-term degree planning
• Guiding students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the general education curriculum, degree requirements, and academic opportunities
• Assessing the holistic needs of students, providing support, and referring to appropriate campus partners
• Utilizing sound equity and inclusion practices to develop a rapport of trust with assigned students
• Evaluating, updating, and securely maintaining student and advising records
• Processing academic forms
• Reviewing mid-term grade reports and proactively addressing academic challenges
• Meeting with students on Academic Probation & Reinstatement to develop their academic success plans
• Conducting proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress
• Providing students with major and career exploration coaching and support
• Providing individualized coaching focused on interests, goals, and situation
• Offering online and in-office career assessments and interpreting assessment outcomes
• Providing tailored support for special populations of students including retention outreach students, Business contract students, and Pre-Health students
• Assisting with department event planning/coordination and participation in campus recruitment events
• Providing seminars and presentations to various student and stakeholder groups and organizations
• Promoting department and college resources and services
• Additional Department Duties may include but are not limited to -
• Engaging in and successfully graduating from the Academic Advisor Training Program
• Demonstrating timely responsiveness to communications via phone, Zoom, and email
• Managing administrative tasks associated with preparing and completing academic advising sessions
• Advising transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and degree completion
• Participating in institutional retention and completion initiatives
• Meeting with prospective students and assist with programming for college recruitment and orientation events
• Engaging with the academic advising community and campus partners through regular meetings and professional development opportunities
• Developing and maintaining professional relationships with individuals in other academic and administrative departments
• Teaching department courses (dependent upon experience and possession of a master's degree)

Primary work hours will be Mondays-Fridays 8am-5pm. After the successful applicant appropriately adjusts to their new position, there is the possibility of flexible hours and remote work with supervisor and department approval. There will be occasional evening/weekend work with advance notice.

Job Requirements

Required Education: Bachelor's Degree

Skills:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office to include Outlook, Word, Excel, PowerPoint, and ability to navigate and maintain databases
• Skilled in communicating well and building rapport quickly with students, faculty, and staff
• Detail oriented for accuracy of data and information
• Highly organized and ability to handle multiple projects and deadlines
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures
• Willingness to work independently, collaboratively, and under supervision
• Committed to maintaining confidentiality and securing sensitive information
• Ability to represent the unit effectively on college and university committees

Certifications: None.

Advertised Physical Requirements:

• Physical: Sitting for long periods of time. Communicate effectively. Ability to engage in repetitive motion.
• Environmental: Standard office environment. Frequent exposure to pressure caused by deadlines and busy periods. Ability to work effectively with a wide range of constituencies. Requires contact with other departments and university officials.

Departmental Preferences:

• Master's degree
• Minimum two years academic advising experience
• Counseling/Coaching experience
• Minimum one year teaching experience
• Knowledge of OU programs
• Strong verbal and written communication skills
• Highly organized, able to handle multiple projects and deadlines
• Demonstrated ability to learn, interpret, and articulate policies and procedures
• Demonstrated ability to work independently, collaboratively, and under supervision

Supervision: None.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.