Graduate Coordinator

Job Summary

The Department of Civil & Environmental Engineering is seeking a personable individual to fill the Graduate Coordinator position. The employee will assist graduate students seeking graduate degrees in Civil & Environmental Engineering, Construction Engineering and Nuclear Engineering. This individual will utilize professional guidance skills to assist students and faculty in navigating the university academic policy and procedures in making decisions concerning their personal educational goals to lead to graduation.

The ideal candidate will be detail and service-oriented.

An competitive salary and excellent benefit package is included: 14.2% employer retirement contribution (automatic and immediately vested), Paid parental leave (in addition to FMLA), 11 paid holidays per year plus monthly vacation accruals, Excellent, affordable health insurance options through the University of Utah health system, Tuition reduction for employees and family members, Options for short-term and long-term disability insurance, life insurance, and HSA/FSA savings plans, Free public transportation pass. A full list of benefits can be found here. Come build your career with us!

Responsibilities

This position assists the following degrees within the department: MS & PhD in Civil & Environmental Engineering, Online MS in Construction Engineering (new fall 2025), and MS & PhD in Nuclear Engineering.

A highlight of job duties include:

• Administrative tasks to support graduate students. This includes, but is not limited to, record-keeping, program of study coordination, and graduation tracking.
• Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position.
• Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate.
• Processes graduate school applications and coordinates with graduate committees with any interview and onsite processes.
• Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program.
• Participates in events related to graduate programs, including: graduate student orientation and professional development events.
• Acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor's degree or equivalency (one year of education can be substituted for two years of related work experience). 2 years' of related experience. Demonstrated human relations and effective communication skills. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

(No specific preferences listed)

Special Instructions

Requisition Number: PRN42879B. Full Time or Part Time? Full Time. Work Schedule Summary: Monday through Friday 8am- 5pm with an hour lunch. CVEEN is participating in campus telecommuting program with one day working remotely. A rare evening or weekend event participation if additional department staff support is needed. Department: 00058 - Civil and Environmental Engin. Location: Campus. Pay Rate Range: 45,500 to 55,000. Close Date: 9/30/2025.