"Admin Executive Assistant (HEOa) Diversity and Compliance, Office of the President"

POSITION DETAILS

This position reports directly to the Dean of Diversity and Compliance. In addition to, but not limited to the CUNY Title Overview, the Administrative Executive Assistant responsibilities include the following:

• Schedule and coordinate cross departmental meetings, trainings, and confidential appointments related to Title VI, Title IX, EEO, Workplace Violence, Student SPARC, and Middle States.
• Prepare, format, and distribute complex reports, briefing materials, agendas, and follow up documents with high accuracy.
• Manage communications for the executive, including sensitive inquiries, stakeholder correspondence, and incident related communications.
• Maintain and update confidential files, logs, and databases (e.g., incident tracking, training records, & compliance metrics).
• Track progress on Diversity Equity and Inclusion initiatives, compliance projects, audits, and accreditation - related tasks.
• Coordinate external resources and services, (e.g., consultants and vendors) necessary for programs and events.
• Assist HR and Legal liaison activities as needed (e.g., onboarding for diversity roles, documentation for investigations, and policy updates).
• Collaborate with Student Affairs, HR, Legal Affairs, and Public Safety on cross functional initiatives.
• Assist with Clery Act compliance documentation, statistics collection and related data integrity checks.

QUALIFICATIONS

Bachelor’s degree and four years’ related experience required.

Excellent verbal and written communication, interpersonal, organizational, team building, prioritization, and problem-solving skills.

Proficiency and competency in database management, Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), and other relevant systems/software.

Previous work with a College Administrative Office involving Policy Enforcement/Compliance.

CUNY TITLE OVERVIEW

Provides support to a Campus or University Executive, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
• Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.
• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.
• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
• Procures required internal and external resources and services and manages their utilization.
• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.
• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$86,741.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment. To search for this vacancy, click on SEARCH ALL POSTINGS and in SEARCH JOBS field, enter the Job Opening ID number 31698.

Click on the "APPLY NOW" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account.

Please have your documents available to attach into the application before you begin. Note, the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü , ï , -, \_ or ç).

Incomplete applications will not be considered.

Please include:

• Cover Letter and/ or Statement of scholarly interests
• Curriculum Vitae/ Resume
• Names and contact information of 3 references

Upload all documents as ONE single file-- PDF format preferred.

CLOSING DATE

Applicants seeking full consideration should apply no later than Feb 19, 2026. Applications submitted after the deadline will only be considered if the position/s remain open after initial round; review will begin immediately.

The search will remain open until the position is filled.