"Executive Assistant"

Executive Assistant

Company:
Hampton University

Job Location:
Hampton

Category:
Executive Assistants

Type:
Full-Time

Description

The Executive Assistant will provide administrative support for the Office of the Vice President for Research. The successful candidate will report directly to the Vice President for Research (VPR).

Examples of Duties

The duties listed below are representative of the knowledge, skill, and/or ability required for this position. Therefore, the successful candidate will be expected to:

• Assist the Vice President for Research with the daily operations in the Office of the VPR
• Direct daily workflow of the Administrative Assistant in the Office of the VPR as well as other Administrative Assistants in all other units under the purview of the Office of the VPR
• Receive and disseminate confidential mail and correspondence exercising discretion
• Take meetings minutes and dictations
• Draft responses to routine correspondence
• Prepare daily schedules for the Vice President for Research
• Prepare, edit and complete various reports
• Maintain the VPR website
• Assist with the management and monitoring of the office budget and all other VPR budget accounts to include preparing requisitions
• Demonstrate the ability to work in a fast-paced and confidential environment
• Make travel arrangements for the Vice President for Research
• Other duties as assigned by the Vice President for Research

Typical Qualifications

Associate's degree or high school diploma and three years of administrative assistance experience and/or training. Or equivalent combination of education and experience.

Supplemental Information

• Deliver outstanding customer service.
• Communicate effectively both orally and in writing with a wide variety of constituencies including administrators, faculty, and staff.
• Learn and work with the Banner system.
• Perform tasks with use the use of office equipment to include computers, copiers, scanners, etc., and Microsoft Office (Excel, Outlook, Work, PowerPoint, etc.).
• Exercise confidentiality and discretion at all times.
• Prioritize, plan, and organize multiple tasks and projects using organizational skills.

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