"Administrative Support Officer"

Administrative Support Officer

Full-time

Primary Location (Campus): Brisbane South (Nathan)

Employment Type: Full Time

Department ID: Office of the Vice Chancellor - OVC

Appointment Type: Continuing

Company Description

Every institution values excellence. What matters most is why.

Griffith was created to be a different type of university. As an Administrative Support Officer, you’ll find we’re about academic excellence, innovation and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging in the pursuit of excellence and impact.

The Office of the Vice Chancellor plays a critical role in supporting the strategic leadership and governance of the University. This is an exciting opportunity to contribute to a fast-paced, professional executive environment and gain valuable exposure to University-wide priorities and decision-making.

Job Description

As an Administrative Support Officer, you will provide high-quality administrative and reception support that underpins the effective day-to-day operations of the Office of the Vice Chancellor and Chancellery at the Brisbane South (Nathan) campus.

You will be the first point of contact for visitors, senior stakeholders and staff, ensuring a professional and welcoming experience while supporting the operational rhythm of a dynamic executive environment. 

Here’s how you’ll make it matter:

You will manage the Chancellery reception function, welcoming visitors, responding to enquiries and ensuring a professional front-of-house experience.

Coordinate diaries, meetings and logistics, including venues, catering, documentation and audiovisual requirements.

Provide high-quality administrative support, including correspondence, mail processing, room bookings, visitor access and supply coordination.

Support travel, financial and procurement processes in line with University policies and procedures.

Contribute to events, workshops and executive activities while maintaining accurate systems, records and compliance standards.

This role provides valuable exposure to executive-level operations, governance processes and strategic priorities across the University. It is an excellent opportunity to broaden your Griffith experience and build capability in a supportive and collaborative environment.

This position is required to support the daily operations of the Office of the Vice Chancellor and Chancellery Office.

What matters most is your drive to create a brighter future that benefits all. Through our core principles of excellence, ethics and engagement, you’ll thrive on seeing the direct and lasting impact you’ll have across the University.

You will also have:

Demonstrated administrative experience in a busy, professional environment with strong attention to detail.

Excellent organisational and time management skills, with the ability to manage competing priorities and meet deadlines.

Strong written and verbal communication skills and a collaborative, service-focused approach.

Confidence engaging with senior stakeholders and maintaining professionalism and discretion.

Proficiency in Microsoft Office and the ability to work independently and as part of a team.

What we can offer

This is a continuing, full-time position primarily based at the Griffith University Brisbane South (Nathan) campus. As Griffith is a multi-site University, you may be required to work across other locations.

Griffith University’s sites are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range

The full-time equivalent base salary will be HEW Level 4 range $73,623 – $77,680 per annum + 17% superannuation. The total FTE package will be in the range $86,138 – $90,558 per annum.

Additional Information

As a values-led organisation, we’ve worked hard to create a dynamic and strong culture. In this role you will benefit from:

A unique opportunity to gain exposure within the University Executive environment.

Professional development and internal mobility pathways across Griffith.

A supportive and collaborative team focused on learning and growth.

Opportunities to contribute to meaningful work that impacts the broader University community.

We also offer:

50% fee discount for work-related postgraduate Griffith degrees.

Scholarships to Griffith’s flagship MBA program.

Salary packaging options and corporate health discounts.

Generous leave entitlements including paid parental leave and leave loading.

Health Safety and Wellbeing initiatives, including on campus gym facilities.

How to apply

At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

A covering letter outlining your suitability for the role (please refer to the qualifications above and the position description).

Current curriculum vitae/resume including full contact details.

Applicants must have unrestricted working rights. Sponsorship is not available for this position.

Successful candidates may be subject to a criminal history check.

Closing date: Midnight, Sunday 1 March 2026. All applications must be submitted online.