"Administration Officer"

Administration Officer

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locations

St Lucia Campus

time type

Full time

posted on

Posted 5 Days Ago

job requisition id

R-61193

Faculty of Health, Medicine and Behavioural Sciences

Full-time, permanent position

Base salary will be in the range $83,776 - $93,121 + 17% Superannuation (HEW Level 5)

Based at our St Lucia Campus

About This Opportunity

Join the University of Queensland and become part of a community committed to making a meaningful difference through education, research and service.

The Faculty of Health, Medicine and Behavioural Sciences (HMBS) is looking for a motivated and service-focused Administration Officer to play a central role in the day-to-day life of the St Lucia Faculty Office. This is a highly visible, people-facing position where your organisation, initiative and professionalism will directly shape the experience of staff, students and visitors.

You will be the welcoming first point of contact for the Faculty Office, ensuring the environment runs smoothly and efficiently. From coordinating meetings and events to managing supplies, processing financial transactions and supporting operational activities, your contribution will underpin the effective functioning of the Faculty. Working closely with colleagues across functional teams, you will help foster a responsive, collaborative and customer-centred culture aligned with University policies and procedures.

If you enjoy being at the heart of a busy team, take pride in delivering high-quality support, and value building positive working relationships, this role offers the opportunity to make a tangible impact every day.

Key responsibilities will include, but not limited to:

Deliver high-quality administrative and operational support to the Faculty Office, coordinating routine business processes and responding to general enquiries.

Serve as the primary point of contact for the St Lucia Faculty Office, managing deliveries and providing professional front-of-house support to staff, students and visitors.

Oversee stock and supplies management, including inventory monitoring, ordering and accurate record-keeping.

Provide comprehensive administrative support across procurement, financial and Faculty activities, including purchase requisitions, invoice processing, reconciliations, room bookings, meetings and event coordination.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

Up to 26 weeks paid parental leave/paid primary care leave

17% superannuation contributions + 17.5% annual leave loading

Access to flexible working arrangements including, flexible start/finish times, purchased leave.

Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program

On campus childcare options

Affordable parking

Salary packaging options

About You

You will have effective administrative and organisational skills, a strong customer‑service focus, and the ability to manage multiple tasks in a busy environment. You enjoy working collaboratively, take pride in keeping things running smoothly, and are comfortable supporting a wide range of stakeholders.

Relevant qualification (diploma/certificate) and/or equivalent administrative experience in a professional office environment.

Demonstrated ability to deliver high-quality administrative support with strong attention to detail.

Well-developed customer service, interpersonal and communication skills.

Strong organisational and time-management skills, with the capacity to prioritise competing tasks and meet deadlines.

Experience in ordering, basic financial administration, record-keeping, and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Proven ability to work collaboratively in a busy, changing environment, with knowledge of (or capacity to quickly learn) University systems, policies and procedures.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Celia Giumelli c.giumelli@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

Resume

A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close 8th March at 11.00pm AEST (R-61193). Please note that interviews have been tentatively scheduled for week commencing 16th March.