"Administration Officer (student and academic administration)"

About This Opportunity

We are seeking a part-time Administration Officer (student and academic administration) to ensure effective delivery of first year core engineering courses and to provide professional and accurate advice to staff and students.

While reporting to the Manager, Student and Academic Administration within the Faculty of Engineering, Architecture and Information Technology, this position is expected to be embedded within one of the Faculty’s Engineering Schools and will receive day-to-day direction from School Senior Administration staff. Join our team and work within a dynamic university environment!

Key responsibilities will include:

• Support course and assessment administration, including extensions, exams, e-learning support, course profile publication and grade management.
• Provide efficient administrative support to staff, including room bookings, meeting scheduling and secretarial duties.
• Coordinate administrative and logistical support for student-focused events such as Bachelor of Engineering (Honours) Project and Demonstration Days.
• Deliver accurate advice to students and staff on a wide range of student administration matters.
• Assist with preparing materials, reports and documents for tasks within the School or Faculty Academic Services team.
• Maintain the Faculty/School’s digital platforms (website, intranet), contribute to ad-hoc publications, liaise with other units on policy/procedures, and undertake other duties as directed.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.40 a day)
• Salary packaging options

About You

• An undergraduate degree, or an equivalent combination of relevant experience and/or education/training.
• Excellent verbal and written communication skills, effective interpersonal skills, and excellent attention to detail.
• Ability to prioritise competing work demands in a high-volume environment and meet deadlines.
• Ability and willingness to organise a wide range of events involving multiple stakeholders.
• Problem solving skills using judgement and reasoning in interpreting situations and providing accurate and consistent advice, particularly in relation to policies and procedures.
• Proficiency at an advanced level using student administration systems, learning management systems, and the Microsoft suite of products.
• Commitment to and enthusiasm for the provision of excellent client service.
• Ability to operate flexibly across the range of functions and to work as a member of a team.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check, etc.

Work Rights?

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Sophie Dutton via s.dutton@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close on Wednesday, 3 December 2025 at 11.00pm AEST (R-58862). Please note that interviews have been tentatively scheduled for Wednesday, 10 December 2025.