"Administrative Analyst Specialist"

Job Summary

Reporting to the Director of Resources and Operations, the Administrative Analyst Specialist performs technical accounting, analytical, and administrative work of moderate complexity. The role compiles and analyzes financial and HR information (PeopleSoft), prepares budget and salary projection reports, and supports both the Occupational Therapy Master’s and Occupational Therapy Doctoral programs.

Key Responsibilities

• Budget and Finance: Manage department accounts and funds; process transfers/payments; prepare projections and routine reports
• Scheduling: Build and publish course/room schedules (including summer/intersession) and monitor enrollments
• HR and Payroll: Support recruitments, appointments, evaluations, and reconcile payroll; maintain personnel records
• Purchasing and Travel: Coordinate requisitions, reimbursements, and vendor/Procurement requests
• Reporting and Compliance: Maintain accurate records and dashboards; ensure adherence to university policies and deadlines
• Operations and Coordination: Provide administrative support to the Chair; streamline processes; train faculty/staff on financial, HR, and scheduling systems

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Thorough knowledge of office methods, procedures and practices; English grammar, business writing, punctuation and spelling
• Ability to compose and appropriately format correspondence and reports
• Ability to make independent decisions and exercise sound judgment
• Working knowledge of software applications: word processing, spreadsheet, database management
• Ability to perform accurately in a detail-oriented environment
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques
• Ability to handle multiple work priorities, organize and plan work and projects
• Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies
• Ability to solve common and unique problems using reasoning and judgment to develop practical, thorough, and creative solutions
• Ability to establish and maintain effective working relationships within and outside of the work group

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Two (2) years of related work and business office experience which involves the monitoring and coordination of administrative work through a system of internal procedures and controls
• Some office coordination experience

Compensation

Classification: Administrative Analyst Specialist - Nonexempt
Anticipated Hiring Range: $6,000/month - $6,584/month
CSU Salary Range: $3,879/month - $7,488/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: September 15, 2025 through September 29, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.