"Administrative Assistant - Provost's Office"

Job Description

This is a full-time non-exempt position. This position will work in collaboration with Executive Assistant staff to provide support to Senior Administrative officials within the President’s and Provost’s Office.

REQUIREMENTS/MINIMUM QUALIFICATIONS:

Experience

• A minimum of three years' administrative experience is required, or the completion of a college degree may substitute for administrative experience.

Education

• High school diploma required; some college preferred

Licenses/Certifications/Credentials

• Licensed Indiana Notary Public preferred

ESSENTIAL FUNCTIONS:

• Responsibilities include support for university-wide processes and practices.
• Supporting the administrative needs of Senior Administrative officials within the President’s and Provost’s Office; calendar management, correspondence drafting and editing, agenda and minutes preparation. Additional project management or support as needed.
• Interact professionally and communicate effectively with a broad range of people, including faculty, administrators, students, and members of the Board of Trustees.
• Work collaboratively with diverse internal and external parties.
• Attend and support the needs of committees as assigned. Positively represent the university at various meetings and events.
• Process monthly credit card reports.
• Manage, coordinate, and order supplies.
• Serve as receptionist for the Executive Office suite.
• Organize and record direct-report time-off usage as assigned.
• Help ensure process improvements.
• Develop functional forms and organizational tools.
• Assist with events hosted by the Office of the Provost and/or President. Facilitate food service, reservation of spaces, etc.
• Support the administrative needs of the Director of Assessment, coordinate event space scheduling, catering, and meeting correspondence.
• Review program documentation for the purposes of accreditation and/or University program review, for the Office of Assessment and/or accreditation.
• Maintain a working knowledge of the campus with regard to campus-wide services, resources, office functions, departmental contacts, etc.

Additionally:

• Follow the guidance and direction of supervisor(s). Ability to work in a supportive and hard-working team environment.
• Sensitivity to matters related to academic integrity, confidentiality, and conflict resolution.
• Ability to maintain discretion and strict confidentiality regarding records and other information.
• Demonstrate effective time management, attention to detail, problem-solving, and organizational skills. Ability to work with regular interruptions in tasks and maintain productivity.
• Excellent interpersonal and communication skills, verbal and in written form. Ability to acquire information within deadlines from faculty, staff, students, and others over whom no direct authority is exercised.
• Demonstrate regular and predictable attendance and punctuality.
• Other duties, including special projects, as required or assigned. Ability and aptitude to adapt to new systems and processes.
• Perform employee responsibilities as detailed in employee handbooks and policies. Abide by the University’s policies, procedures, and rules. Demonstrate respectful, ethical, and responsible behavior.

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.