"Administrative Assistant to the President"

Position Summary

Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Salary: Appropriate placement on ACCS Salary Schedule C3, Grade II: $63,547 - $88,772

Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m.; Friday 7:45 a.m. - 11:45 a.m.

Essential Duties and Responsibilities

• Assist the President in administrative operations.
• Manage and maintain the President's schedule.
• Receive, input and process paperwork ensuring items are submitted in a timely manner.
• Operate Excel or other database software to track, sort, format and analyze data for a variety of purposes including reporting and data analysis.
• Create, proof and edit presentations in PowerPoint or other presentation software.
• Gather reference materials for articles or speeches from a wide variety of sources and prepare speeches and presentations for the President.
• Coordinate with Public Relations regarding special events.
• Discern when confidentiality in work needs to be maintained and maintain that confidentiality.
• Arrange conferences and staff meetings; prepare agenda, take minutes, and follow up on meeting action items.
• Screen callers and visitors in accordance with predetermined policy; maintains a schedule of appointments.
• Conduct studies and collect information on administrative problems; analyze findings; makes report of practical solutions.
• Collect, analyze, and compare data and trends; prepare reports including observations, conclusions, and recommendations.
• Alert supervisor of any issues that are in need of attention.
• Recommend ways to improve processes and or procedures for more efficient operations.
• Utilize computer programs to mail merge documents and create labels.
• Perform all duties with professionalism.
• Coordinate and assist with preparation of the yearly budgets.
• Proof and edit correspondence and documents.
• Input and process purchase orders as well as other information into Banner.
• Implement and maintain filing systems.
• Order supplies.
• Type and transcribe letters, memos and other correspondence or written documentation.
• Coordinate the work of work-study and part-time employees.
• Screen and route incoming mail including email.
• Submit maintenance work orders.
• Serve as policy review analyst.
• Identify policy areas, collect and analyze information then report findings and propose policy updates.
• Maintain active State Board of Trustee policies in an effort to ensure the Colleges policies and procedures are in compliance.
• Other duties as assigned.

Qualifications

MINIMUM EDUCATION and/or EXPERIENCE

• A minimum of a Bachelors degree from an accredited institution and a minimum of five (5) years administrative support experience is required.
• Ability to utilize Excel or other database software (such as Access) to enter, format, sort and analyze information and prepare reports is required.
• Ability to utilize Word or other word processing tools to prepare and communicate information is required.
• Ability to access and operate video conferencing software is required.

Preference will be given to candidates who can demonstrate through their experiences and accomplishments: [list of preferences]

Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered.

A complete application consists of: Online application, Current résumé, Copy of college transcripts.

Background Check Statement: Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer.

APPLICATIONS MAY BE FILED ONLINE AT: http://www.calhoun.edu

P.O. Box 2216, Decatur, AL 35609, 256-306-2590, 256-306-2591, jobs@calhoun.edu