"Executive Assistant"

Executive Assistant

Company: Ohio University

Job Location: Athens, 45701-2979

Category: Executive Assistants

Type: Full-Time

Applications Accepted From
Public: Open to the public , University Wide, AFSCME 3200 University Wide

Special Instructions to Applicants
PLEASE NOTE: THIS POSITION IS BEING POSTED INTERNALLY AND TO THE PUBLIC SIMULTANEOUSLY IN ORDER TO EXPEDITE THE POSTING PROCESS. HOWEVER, CURRENT OHIO UNIVERSITY AFSCME 3200 EMPLOYEES WILL BE CONSIDERED FIRST.
To apply, please complete and submit the online application and current resume. Review of applications will begin immediately and continue until the position is filled. For full consideration, please apply by 11:59 p.m. ET on the close date.
This position is eligible for the following benefits
medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement.

Posting Number: 20166955S

Job Description
Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

Job Responsibilities

• Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff.
• Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling.
• Oversees planning unit administrative processes and coordinates internal and external communications.
• Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants.
• Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties.
• Researches and analyzes complex problems and provides recommendations for resolution.
• Develops and monitors protocol for handing and maintaining confidential materials.
• Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures.

Minimum Qualifications
Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable.
Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications
Experience handling sensitive information and complex student situations.

Working Conditions/Physical Demands
Office environment/no specific or unusual physical or environmental requirements.

Department Dean of Students

Pay Rate: AFSCME 3200 |15|: $19.38- $24.70 per hour

Employees also enjoy a generous benefits package such as paid holidays, sick time, personal time, a tuition waiver up to 100% for self and dependents, a comprehensive insurance package (including but not limited to prescription, vision, dental, and life insurance), an excellent retirement plan with up to a 14% company contribution, and more. Additional information is available at https://www.ohio.edu/hr/benefits

Job Open Date 02/04/2026

Posting Close Date 2/18/2026

Job Category: Classified AFSCME 3200 Bargaining Unit appointment

Months 12 month

Planning Unit: Vice President for Student Affairs

Work Schedule
Work Days: Monday - Friday
Work Hours: 8:00 a.m. - 5:00 p.m.
Days Off: Saturday & Sunday

Campus: Athens

Expected hours worked per week 40 hours per week

Expected duration of assignment Indefinite