Administrative & Program Specialist - Engineering Department

Job Description

Position Details:
Department: 053012 - Engineering
Position: 00013990 - Administrative Assistant
Employment Type: Full-Time (35hrs/week) | Non-Exempt | Regular
Hiring Range: $28.21/hr to $35.27/hr. Pay rate commensurate with relevant experience.

The Department of Engineering seeks an Administrative & Program Specialist to support the daily operations of the Department and the Human-Centered Engineering undergraduate program. Key responsibilities include:

• Triage all incoming inquiries to the department, via phone, email, social media, and in-person communication.
• Assists the Chair in planning and carrying out all aspects of the Departmental Mission, including organizing faculty searches, coordinating tenure and promotion, organizing and taking minutes at meetings, managing seminar series, colloquia, and student programs.
• Responsible for communicating important and time sensitive information via regular updates to the department website and social media.
• Assists the Chair with monitoring and allocating the department's financial resources.
• Hire, train, delegate, and supervise student office workers.
• Serve as primary liaison to Department faculty, students, other departments, and College and University administrators.
• Manage multiple tasks and projects simultaneously by prioritizing, setting clear expectations, and managing time to meet deadlines.

Requirements

• One year of previous administrative support experience is required. Experience in higher education is desired.
• Adept at dealing regularly with a diverse group of people from students to faculty to administrators and staff in other BC departments.
• Able to accomplish work while experiencing constant interruptions and be able to multi-task.
• Able to write simple correspondence and be an excellent proofreader of both text and fiscal documents.
• Problem solving attitude.
• Adequate word processing skills are mandatory.
• Basic knowledge of website and social media management.
• Most important of all is the ability to develop and maintain strong personal relationships throughout the Department and University.
• Attendance and coordination of occasional evening or weekend functions may be required.
• Bachelor's degree preferred.