"Administrative Support Assistant III"

Administrative Support Assistant III

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Curriculum Design

Type:
Full-Time

Posting Number: req25017

Department: Office of General Education

Location: Main Campus

Address: Tucson, AZ USA

Position Highlights

The Office of General Education and Curricular Affairs is hiring an Administrative Support Professional. The goals for this position are to foster effective collaboration between the Office of General Education, Curricular Affairs, and UWGEC to support the delivery of high-quality general education curriculum that ensures student learning and success.

Working closely with the Director for Office of General Education, this individual will be responsible for coordinating the "life cycle" of General Education courses by providing administrative support with initial course proposals, routing through the CA and UWGEC approvals processes, and the recertification process of the GE courses within the curriculum.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Duties and Responsibilities:

General Education Administrative
* Support proposers, instructors, and Colleges on the process for submitting new GE courses and modifying GE courses.
* Maintain electronic archives with all course proposal information, Box/Google Drive files/folders (~ 500 courses). Review documentation notes and update various files accordingly and notify personnel when documents are ready for review.
* Provide administrative support for the GE Course Recertification process including delegating reviews to UWGEC and communicating the outcomes of the recertification process with instructors, Colleges, and Curricular Affairs.
* Pull relevant data and create reports from UAnalytics for GE courses, instructor lists, and other information as needed.
* Provide comprehensive administrative support to the University-Wide General Education Committee (UWGEC), meeting facilitation, minute taking, quorum management, voting administration, and recordkeeping.
* Coordinate orientation and onboarding for UWGEC Chairs, committee members, and OGE staff.
* Manage UWGEC communications, including listserv updates, website content, and committee correspondence.
* Oversee the creation, distribution, and archiving of official UWGEC decisions and vote notices, ensuring accurate documentation and timely communication to faculty, departments, and Colleges.

Curricular Affairs
* Facilitate the routing and approval processes for General Education courses between departments, UWGEC, and Curricular Affairs within the stated dates and deadlines for course approvals and updates to the GE program.
* Maintain ongoing communication with course proposers, instructors, and departmental representatives to provide updates on proposal status and facilitate timely completion of the review process.
* Update course proposal forms, training materials, website and routing procedures as needed to reflect current GE curriculum practices.
* Assist with UAccess management, cross-check and catalog document submissions and enter/update information into UAccess.
* Serve as the primary liaison with Curricular Affairs and GE, ensuring compliance with deadlines, approval requirements, and procedural consistency between GE and CA.
* Assist with course approvals as needed.

Knowledge, Skills, and Abilities:

• Excellent written and oral communication skills.
• Excellent organizational and time management skills.
• Strong attention to detail.
• Strong ability to take initiative and demonstrate follow-through on projects.
• Ability to manage multiple projects and competing priorities in a timely manner.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• 5 years of relevant experience or equivalent combination of education and work experience.

Preferred Qualifications

• Experience working in higher education.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade
5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
OC3

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates
Devon Thomas Jones
devonthomas@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter