"Administrative Support Specialist I/II - Academic"

Administrative Support Specialist I/II - Academic

Company:
Auburn University

Job Location:
Auburn University, 36849-5207

Category:
Other Administrative Positions

Type:
Full-Time

Requisition Number: S4982P

Home Org Name: Schl Fisheries Aquac Aquat Sci

Division Name: College of Agriculture

Job Class Code: DB03 A/B

Appointment Status: Full-time

Limited Term: No

Job Summary

The individual in this position serves as the main administrative support specialist for the School of Fisheries, Aquaculture, & Aquatic Sciences. The individual will provide a variety of high level administrative and technical support to the school. The position will have a significant emphasis on more complex administrative responsibilities.

Essential Functions

Responsibilities include, but are not limited to the following:

• Performs a variety of clerical duties, such as typing and correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty.
• Posting and completing hiring processes and onboarding activities for student and temporary employment positions. This is a major part of the job.
• Advises others on processes, procedures, and services; resolves policy related or procedural problems.
• Gathers information and prepares various reports and correspondence; researches and resolves issues.
• Assists with budget tracking and coordination.
• Coordinates large or complex projects or events.
• Performs specialized technical duties and coordinates processes.
• Reviews and verifies documentation for completeness and compliance with policies and procedures.
• May assist in the development and maintenance of databases.
• Participates and/or assists in special activities such as orientations, consultations, and events.
• As an academic position, duties may also include scheduling classrooms, entering course information in to Auburn University student scheduling system (OASIS), conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, administrative issues related to student academic or financial status, creating and updating websites, and controlling/maintaining access to facilities.
• Performs other duties as assigned.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Level I: High school diploma or equivalent and 4 years of experience in administrative support services.

Level II: High school diploma or equivalent and 6 years of experience in administrative support services.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills and Abilities

• Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.
• Must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team with a diverse group of individuals.

Minimum Technology Skills

Basic knowledge of standard office equipment and procedures, email, internet, and various software systems.

Minimum License and Certifications

None Required.

Desired Qualifications

Desired qualifications include the following:

• Knowledge and experience with Microsoft Word, Excel, PowerPoint, WordPerfect, Adobe, Access, etc.
• Experience and knowledge of desktop publishing, website maintenance, graphic arts, and/or database management.
• Familiarity with Auburn University administrative and financial policies, procedures, and the AU Banner system.

Salary Range: $36,770 - $59,300

Job Category: Office/Administrative Support

City position is located in
Auburn

State position is located
Alabama

Equal Opportunity Compliance Statement

It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more.

Special Instructions to Applicants

Please utilize the attachment feature of our online employment site and attach/upload a cover letter and resume. Only COMPLETE application materials will be considered for review.

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