Clerical Assistant III, Social & Behavioral Sciences

DESCRIPTION

Under the direction of an assigned supervisor, perform a variety of responsible and technical clerical and typing work in support of an assigned District function; provide work direction and guidance to student assistants and other clerical personnel as assigned; performs other related duties as may be assigned.

DISTINGUISHING CHARACTERISTICS

The Clerical Assistant III performs specialized clerical duties or provides sole clerical support for an assigned function. Work involves specialization in a specific functional area. Incumbents are required to exercise independent judgment and may be assigned lead duties.

REPRESENTATIVE DUTIES

• Plans, schedules and performs technical clerical duties related to assigned function such as compiling information from a variety of sources and preparing reports and forms as required by District, County, State or federal regulations.
• Receives and screens phone calls and visitors; provides information and directs inquiries and visitors to the proper person or office.
• Composes correspondence either independently or from oral instructions; prepares letters, memos, flyers, brochure, and forms.
• Prepares, types, proofreads and duplicates a variety of items including proposals, contracts, purchase orders, reports, agendas, minutes and other documents.
• Coordinates schedules and assists in communicating to others regarding meetings, appointments, orientations, activities or announcements.
• Collects and accounts for fees and other monies received as assigned; monitors and maintains office or program budget.
• Operates computer equipment to enter and retrieve data, maintains records and generates reports.
• Prepares and maintains detailed and complex logs, timesheets, files, records and software library.
• Trains and provides work direction and guidance to student assistants and other clerical personnel as assigned.
• Administers standardized group or individual tests, including adaptive tests for disabled students.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school including or supplemented by courses in office practices, business, or Management Information Systems (MIS) and two years of experience closely related to the duties and responsibilities of the class.

KNOWLEDGE OF: Modern office practices, procedures and equipment; Financial and statistical record-keeping techniques; Correct English usage, grammar, spelling, punctuation and vocabulary; Receptionist and telephone techniques; Operation of office machines including computer equipment and applicable software.

ABILITY TO: Plan, schedule and perform a variety of responsible and technical clerical and typing work; Provide work direction and guidance to student assistants; Type at 50 words net per minute from clear copy; Meet schedules and timelines; Communicate effectively both orally and in writing.