Department Assistant - Art and Design

Job Details

The Department of Art and Design in the College of Arts and Communication at the University of Wisconsin-Whitewater seeks a Department Assistant (AD085).

This Department Assistant will coordinate the Art and Design Department office and facilities; provide administrative and program support to the chair and faculty of the Department in the administrative, instructional, and professional activities of the department; assist students. Work hours are Monday through Friday, 7:45 a.m. – 4:30 p.m.

Key Job Responsibilities

Serve as Office Manager for the Department of Art and Design

• Assist department faculty/staff, students, and visitors
• Potential to hire, train, schedule and evaluate student employees
• Oversee maintenance of department records, including confidential faculty personnel files
• Order office supplies when needed
• Correspond to emails and maintain the department email account
• Assist students needing help registering for a class

Provide Administrative Support to the Department Chair and Faculty/Staff

• Help coordinate schedule for department committee meetings
• Draft correspondences, minutes, memos, notices, announcements
• Coordinate all department events, functions, and activities
• Support the hiring process for staff, faculty, and adjunct instructors

Management of the Departmental Budget and Related Financial Records

• Maintain and reconcile the department’s budget including services and supplies, and wages
• Prepare budget summaries and make cost projections
• Process reimbursement of expenses, work orders, and transfers of expenses